Invoices from One-Time Vendors

Use

One-time vendors are vendors that supply your company only once or very rarely. It does not make sense to create master records for these vendors in the system since access to this data is no longer or rarely needed after the original transaction. Therefore, collective accounts are set up for one-time vendors. These accounts are also referred to as one-time accounts.

Since these accounts are used for more than one vendor, the master records do not contain any vendor-specific data. Therefore, data such as address, salesperson, bank details, and so on, must be entered in Purchasing or Invoice Verification.

Features

Invoices from one-time vendors are posted in the same way as other invoices, with the following differences:

  • In the case of invoices from one-time vendors, the system proposes the address data for the invoicing party and the button OTV on the Vendor data screen area.

  • If you post an invoice and the data on the one-time vendor has not been maintained, an error message appears. Maintain the data for a one-time vendor as follows:

Activities

  1. In the area Vendor data , choose OTV .

  2. The Address and Bank Data screen appears.

  3. Enter the relevant data from the invoice.

  4. It may be that some of the fields have already been filled by the Purchasing department, for example, the vendor's address. You can change these fields and add missing data.

  5. Choose

and your entries are adopted.

    See also:

    One-time accounts