Releasing Invoices

Use

When you release an invoice, the system reverses the blocking indicator in the accounting document for the invoice. In the vendor line, the R in the field Payment block is deleted.

You can release invoices while processing a blocked invoice. This is useful in the following cases:

  • An invoice contains several blocking reasons. You have investigated the reason for the block and resolved it. The blocking reasons are no longer valid, therefore you can release the invoice.

  • One employee is responsible for releasing invoices in your company. Your system administrator can assign the appropriate authorization.

If you have selected the field Move cash discount date , the agreed cash discount period is retained.

Procedure

  1. Choose Start of the navigation path Logistics Invoice Verification Next navigation step Further Processing Release Invoices End of the navigation path .

  2. The selection screen for releasing invoices appears.

  3. Enter data as required. In the Processing screen area, select the field Release manually .

  4. In the Blocking procedure screen area, select a procedure.

  • Blocked due to variances

  • Manual payment block

  • Stochastically blocked

Caution Caution

If you manually set a payment block in the document header when entering the invoice and one of the invoice items contains blocking reasons, this invoice is not displayed in the blocking procedure Manual payment block , instead it is displayed in the blocking procedure Blocked due to variances .

End of the caution.

  1. Choose Execute .

The system issues a list of blocked invoices that meet the criteria entered.

  1. Select the invoice document that you want to release.

  2. The system automatically selects all other items in the invoice since you cannot release individual items.

  3. Choose Release invoice.

  4. Check your entries.

  5. Choose Save changes .

The invoices selected are only released for payment when you save them.

Result

The system releases the invoice. The following message appears:

nn invoice(s) released

If you want to release invoices that have price blocks at item level and a manual block at header level, the system outputs the message:

nn invoices released, n still contain a manual block.

Reselect the invoices containing manual blocks using Manual Payment Block and Release Manually . Release the relevant invoices manually.