Posting Quantity Variances
As in the case of invoices without variances, the amount invoiced is posted from the GR/IR clearing account to the vendor account. When quantity variances occur, the following applies:
If the quantity invoiced is larger than the quantity received, the system expects that the extra quantity invoiced will still be delivered.
If the quantity received is larger than the quantity invoiced, the system expects a further invoice to arrive.
When the goods or invoice are received, the balance is cleared on the GR/IR clearing account.
Postings in the Case of Quantity Variance: Invoice Quantity Greater than Goods Receipt Quantity
If no more goods or invoices are received, the balance remains open on the GR/IR clearing account. You must maintain the GR/IR clearing account at regular intervals to clear these amounts manually.
See also: