Entering Invoices with Variances

Procedure

  1. Choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Logistics Invoice Verification Next navigation step Document Entry Next navigation step Enter Invoice. End of the navigation path

  2. Enter the header data as required and match up the invoice on the Enter Invoice screen.

  3. Choose .

  4. The system proposes the invoice items. The system has selected all invoice items for which an invoice is still outstanding. Check the selection and make any necessary changes.

    In the invoice items that an invoice is still outstanding, the system proposes the quantity to be invoiced and calculates the amount to be invoiced from the order price. If the invoice differs, you can overwrite the proposed values.

    If no invoice is outstanding for an invoice item, the system proposes neither amount nor quantity. However, you can still enter values in these fields, but you must select the invoice item if you want it to be included in the document.

  5. Choose . The system can now check if your entries have resulted in variances in the selected items. If variances occur, the system:

  • Accepts your change and processes the item as if there were no variance, if the variance is within the tolerance limits

  • Displays an appropriate message if the variance is outside the tolerance limits.

You can now correct any typing errors or acknowledge the message by choosing .

  1. Choose Post . The system posts the document.

Result

If a variance is outside the tolerance limits, the document is posted and blocked for payment.