Goods Receipt Determination

Use

With goods-receipt-based Invoice Verification , you match up the invoice items to a goods receipt using the delivery note number. The information is transmitted in an IDoc segment of type E1EDP02 (Qualifier 016) , field BELNR .

If there is a delivery note number in the IDoc, the system uses this number to look for a corresponding goods receipt in the purchase order history. If it cannot find a goods receipt, the system cannot process the IDoc.

Possible reasons for not finding the goods receipt include:

  • Delivery note number in the IDoc is incorrect

  • Delivery note number was entered incorrectly at the time of goods receipt

  • Goods receipt is not yet entered in the system (possibly already delivered though)

Features

We recommend that you work with goods-receipt-based Invoice Verification with delivery note numbers, so that you can match up the invoice correctly.

If there is no delivery note number in the IDoc, the system looks for one or more suitable goods receipts in the following order of priority:

Priority

System function

Result

1.

The system looks for open goods receipts referring to the purchase order item.

The system calculates the open quantity of a goods receipt as the delivered quantity - quantity already invoiced .

If the system cannot find an open goods receipt, it cannot process the invoice.

2.

The system distributes the invoice quantity among the open goods receipts:

The system selects any open goods receipt.

If the open quantity of the goods receipt is larger than or equal to the invoice quantity, the goods receipt is adopted with the invoice quantity.

If the open quantity of the goods receipt is smaller than the invoice quantity, the goods receipt is adopted.

The system distributes the remaining invoice quantity in the same way among the other open goods receipts.

3.

The system distributes the remainder of the invoice quantity to any goods receipt.

If the system cannot distribute the total invoice quantity, it chooses any goods receipt. The system allocates the remaining quantity to this goods receipt, if the total quantity allocated in this way does not exceed the purchase order quantity.

Otherwise, the goods receipt is filled up as far as the purchase order quantity and the remaining quantity is distributed in the same way among the other goods receipts.

4.

The system allocates the remainder of the invoice quantity to any goods receipt.

On the other hand, if the system cannot distribute the total invoice quantity, it allocates the remaining quantity to any goods receipt.

5.

The system allocates the amount to the goods receipts according to the quantity.

 

Example Example

Goods Receipt Determination for EDI Invoices

End of the example.