Inbound Processing of IDocs Received

Use

The system creates an invoice.

The following table lists the most important data for posting the invoice document:

Segment	Field	Qualifier	Remark	SAP field	Description
E1EDK01	CURCY		Conversion to SAP currency	RBKP-WAERS	Currency key
E1EDK01	BSART		Invoice (=INVO) Credit memo (=CRME)	RBKP-XRECH	Indicator: post invoice
E1EDKA1	PARTN	PARVW ‘LF’ or ‘RS‘	1. Priority	RBKP-LIFNR	Invoicing Party
E1EDKA1	LIFNR	PARVW ‘LF’ or ‘RS‘	2. Priority	RBKP-LIFNR	Invoicing Party
E1EDKA1	PARTN, NAME1	PARVW ‘RE‘	Convert using T076B	RBKP-BUKRS	Company code
E1EDK02	BELNR	QUALF ‘009’		RBKP-XBLNR	Reference document number
E1EDK03	DATUM	IDDAT ‘012’		RBKP-BLDAT	Document date
E1EDK03	DATUM	IDDAT ‘024’		RBKP-ZFBDT	Baseline date for payment
E1EDK04	MWSKZ MSATZ		Convert using T076M	RBTX-MWSKZ	Tax code
E1EDK04	MWSBT			RBTX-WMWST	Tax amount in document currency
E1EDK18	PRZNT	QUALF ‘001’		RBKP-ZBD1P	Cash discount percentage 1
E1EDK18	TAGE	QUALF ‘001’		RBKP-ZBD1T	Cash discount days 1
E1EDK18	PRZNT	QUALF ‘002’		RBKP-ZBD2P	Cash discount percentage 2
E1EDK18	TAGE	QUALF ‘002’		RBKP-ZBD2T	Cash discount days 2
E1EDK18	TAGE	QUALF ‘003’		RBKP-ZBD3T	Deadline for net conditions
E1EDKT2	TDLINE			RBKP-BKTXT	Document header text
E1EDP01	MENEE		For the consistency check
E1EDP01	MENGE			RSEG-MENGE	Quantity
E1EDP02	BELNR	QUALF ‘001’		RSEG-EBELN	Purchase order number
E1EDP02	ZEILE	QUALF ‘001’		RSEG-EBELP	Purchasing document item number
E1EDP02	BELNR	QUALF ‘016’	Use this delivery note number to find the goods receipt	RSEG-LFBNR RSEG-LFGJA RSEG-LFPOS	Document number/fiscal year/reference document item
E1EDP04	MWSKZ		Convert using T076M	RSEG-MWSKZ	Tax code
E1EDP19	MATNR	QUALF ‘003’ or ‘002’	Allocation to delivery note	T_DRSEG-MATNR	Delivery note numbers
E1EDP26	BETRG	QUALF ‘003’	1. Priority	RSEG-WRBTR	Amount in document currency
E1EDP26	BETRG	QUALF ‘005’	2. Priority	RSEG-WRBTR	Amount in document currency
E1EDS01	SUMME	SUMID ‘011’	1. Priority	RBKP-RMWWR	Gross invoice amount in document currency
E1EDS01	SUMME	SUMID ‘010’	2. Priority	RBKP-RMWWR	Gross invoice amount in document currency

Prerequisites

The following information is mandatory for processing the IDoc:

Purchase order number and purchase order item or delivery note number

Vendor number

Company code

Tax code

Amounts

If the system cannot determine this information, it cannot process the IDoc. For further information, see Processing EDI Invoices manually.

Features

Determining the Vendor Number

The system first determines an IDoc segment of type E1EDKA1 using the qualifier (E1EDKA1-PARVW) LF (vendor) or RS (invoicing party). The system then determines the IDoc data according to the following priorities:

The vendor specifies the number used for the vendor’s company within your company

The system uses the content of the field Partner number (E1EDKA1-PARTN) to search for a vendor number .

The vendor specifies the number used for your company within the vendor’s company

The system searches for a vendor number that has the contents of the field E1EDKA1-LIFNR in the field Our account number with the vendor (LFB1-EIKTO) .

More than one vendor could have maintained the same number for your company, so the vendor number is only adopted here when the system can clearly determine it.

Determining the Company Code

The system first determines an IDoc segment of type E1EDKA1 using the qualifier (E1EDKA1-PARVW) RE (invoice recipient). Then it determines the company code using table T076B in the following order of priority:

The system uses the content of the field Partner number (E1EDKA1-PARTN) to search for the company code .

The system uses the content of the field Description (E1EDKA1-PARTN) to search for the company code . Note: The system is case sensitive for this.

In Customizing for Logistics Invoice Verification, you configure the company code to be posted to for each partner number.

You specify the customer number from the sending system as the company code name in the invoice. As an alternative to the customer number, you can enter the customer name.

Determining the Tax Code

The system uses table T076 M to convert the tax code from the IDoc segment of type E1EDK04 (header) and type E1EDP04 (items).

The system uses the following order of priority to determine the IDoc data:

Tax type and tax rate in the IDoc, country of the company code

Tax type is ‘VAT’, tax rate in the IDoc, country of the company code

Tax type and tax rate in the IDoc, country not defined

Tax type is ‘VAT’, tax rate in the IDoc, country not defined

This graphic is explained in the accompanying text.

In Customizing for Logistics Invoice Verification, you configure for each partner which tax types and tax rates in transferred IDocs correspond to which tax codes in your system. You can configure this to depend on the country of the company code.

This graphic is explained in the accompanying text.

The entries for the tax rate in the system should have the same syntax as the tax code transmitted in the IDoc.

You can use customer exit EXIT_SAPLMRMH_011 (enhancement MRMH0002) to determine the vendor number, the company code and the tax code in a different way. For further information, see Customizing for Invoice Verification → Logistics Invoice Verification → Develop Enhancements for Invoice Verification .

Delivery Note Allocation

The vendor transmits an invoice in the form of an IDoc. This invoice contains a delivery note number in IDoc segment E1EDP02 ( Qualifier 16) but no information on the purchase order numbers or purchase order items. The system can determine the purchase order numbers and purchase order items using the delivery note number provided.

The following restrictions apply:

The delivery note number used must exist only once for a vendor.

If a delivery note contains more than one item, the same material number, EAN material or vendor’s material number must occur only once.

If these conditions are not met, the system cannot process the IDoc.

The system determines the allocation of the invoice items to the goods receipt items according to the following priorities:

The system searched for the EAN number segment E1EDP19 (Qualifier 003) .

If no EAN number is transmitted in the IDoc, then the allocation is made using the vendor material number in the segment E1EDP19 (Qualifier 002) .

Processing Returns Items

You can process returns items at EDI invoice receipt. The following conditions must be met:

All delivery items must be either invoice items or credit memo items in a single invoice or credit memo. In other words:

If all the delivery items are invoice items, all the returns items must be credit memo items.

If all the delivery items are credit memo items, all the returns items must be invoice items.

If these conditions are not met, the system cannot process the IDoc.

Posting date

For EDI invoice receipt, the system determines the posting date as the day’s date.

Terms of Payment

The system determines the terms of payment that are posted by IDoc, according to the following rules:

If the IDoc for the invoice contains E1EDK18 segments and at least one of these segments contains a value, days or a percentage, then the values are copied from the IDoc.

If the IDoc for the invoice contains E1EDK18 segments with no values, then the terms of payment are read from the vendor.

This graphic is explained in the accompanying text.

If you are dealing with a stock transport order, in other words, the text ‘STOCK TRANSPORT ORDER’ appears in the text field for segment E1EDK18 (Qualifier 004) , and no other IDoc segments are filled in segment E1EDK18 , then the terms of payment are read from the first purchase order in the IDoc.