Use

The amount of planned delivery costs is posted to a special clearing account at goods receipt. So that this item can be cleared at invoice receipt, it is important to establish the link to the posting when an invoice contains planned delivery costs.

Features

Selection Options

There are three procedures for referencing planned delivery costs:

All open delivery costs for the specified purchase order are listed.

All open delivery costs for the specified vendor are listed. You can limit the selection by entering a date. The list then only contains the delivery costs incurred after the specified date.

When goods are received, an external bill of lading number can be entered in the Bill of lading field. You can refer to this number when clearing delivery costs. The system then lists all the delivery costs for one bill of lading.

Default Values

The default values for delivery costs differ depending on the purchase order history:

The system displays a list of the planned delivery costs without proposing quantities or values, because nothing is yet expected for invoicing.

The planned delivery costs are proposed as follows:

The quantity for which delivery costs have not yet been invoiced is proposed as the invoiced quantity. The resulting value is also proposed.

The proposed values can be overwritten. However, the system then checks whether resulting quantity or price variances are within the set tolerance limits. The system issues warning messages if the variances are too large. If the upper tolerance limits are exceeded, the invoice is blocked for payment.

If the invoice refers to the delivery costs in the purchase order, then after you post the two goods receipts, the system proposes the following amounts and quantities:

See also:

Allocating Invoices