Partial Invoices for Service Purchase Orders

Use

You enter an invoice for an external service purchase order without service-based invoice verification. An acceptance has already been posted.

The invoice is a partial invoice that you use to settle only a partial amount from the acceptance.

Prerequisites

You can only post partial invoices for service purchase orders if

  • A goods receipt or a service acceptance has been posted

  • The goods receipt is valuated

  • You are using goods-receipt-based invoice verification

  • You are not using service-based invoice verification

Features

Clearing the GR/IR Clearing Account

You can use the GR/IR Clearing indicator to control whether the GR/IR clearing account is completely balanced when you post partial invoices for service purchase orders without service-based invoice verification. The system proposes this indicator as selected at item level when you enter an invoice.

  • If the GR/IR Clearing indicator is selected, the GR/IR clearing account is completely balanced when you post against a service purchase order.

  • If the GR/IR Clearing indicator is not selected, the GR/IR clearing account is cleared by the partial amount when you post against a service purchase order.

Reducing the Purchase Order Commitment

The Final Invoice indicator controls reduction of the PO commitment when you post invoices against service purchase orders without service-based invoice verification. The system does not propose this indicator as selected.

  • If the Final Invoice indicator is not selected, the PO commitment is reduced by the amount in the invoice.

  • If the Final Invoice indicator is selected, the PO commitment is completely reduced. If you select the final invoice indicator, the system automatically sets the GR/IR Clearing indicator. This means that if the final invoice indicator is set, the GR/IR clearing account is always completely cleared/balanced.

Examples

Partial Invoice with Selected Indicator for GR/IR Clearing

You enter a partial invoice for an external service purchase order and are not expecting any further invoices. The system proposes the GR/IR Clearing indicator as selected. When you post a partial invoice, the GR/IR clearing account is completely cleared.

Partial Invoice without Selected Indicator for GR/IR Clearing

You enter a partial invoice for an external service order. You are not expecting any further invoices, and so you deselect the indicator for GR/IR clearing. When you post the partial invoice, the GR/IR clearing account is cleared with the partial amount.

If you post another invoice, in this case the last invoice, you must leave the GR/IR clearing indicator selected, as it is proposed by the system. This means that the GR/IR clearing account will be completely cleared.

Postings for Credit Memos

When you enter credit memos or during cancellations, the GR/IR Clearing indicator, that is not selected in this case, does not have any effect on the postings.

Postings for Subsequent Debits and Credits

When you enter subsequent debits or credits, the GR/IR Clearing indicator, that is not selected in this case, does not have any effect on the postings.

See also:

External Services Management (MM-SRV)