Subsequent Switch from Account to Ledger Approach (Scenario 8)

Purpose

With new General Ledger Accounting, you have the following options for portraying parallel accounting:

  • Account approach: You portray parallel accounting using separated account groups within the same ledger.

  • Ledger approach: You portray parallel accounting using different ledgers with the same accounts.

You use the process for the subsequent switch from the account approach to the ledger approach when you already use new General Ledger Accounting in your production system and want to subsequently switch from an existing account approach to the ledger approach in new General Ledger Accounting (migration scenario 8).

Note Note

For more information on the account approach and the ledger approach, see

End of the note.

Prerequisites

To be able to build the data of a subsequently implemented ledger, you need to use the Migration Cockpit with scenario 8 .

For a full list of the prerequisites, see Subsequent Implementation of Ledgers (Scenarios 7 and 8) .

Process Flow

As with all migration scenarios, the subsequent switch to the ledger approach is performed using the phase model , which comprises phases 0 to 2:

The following table provides a summary of the activities that are necessary in the different phases:

Phase 0

Preparation

Phase 1

Phase 2

Performing the Migration

  • Plan the subsequentswitch to the ledger approach (in particular phase 2)

  • Create a new ledger (such as L1) and a new ledger group (such as L1)

  • Make Customizing settings for the migration

  • Assign company codes to the new ledger

  • Make any necessary adjustments to Customizing settings for FI-AA and other components

  • Adjust Customizing settings for foreign currency valuation, where applicable

  • Make year-end closing postings in the old fiscal year

  • Make ordinary postings in the new fiscal year

  • Close the old fiscal year (including balance carryforward)

  • Make adjustments to Customizing settings for FI-AA and other components

  • If necessary, build the missing general ledger view for the new ledger

  • Copy opening balances from a suitable source ledger (for accounts not managed on an open item basis)

  • Build balance carryforward for OI-managed accounts for new fiscal year

  • Customizing FI-AA: Make changes to ledger assignments and account determination for parallel valuation

  • Adjust Customizing settings for other components

  • Transfer balance carryforward in the new ledger from the previous accounts to the new parallel accounts

  • Transfer the valuation postings created in phase 1 from the previous accounts to the new parallel accounts (supported by a program)

For the migration date and the activation date, the following applies:

  • The migration date is always the first day of a future fiscal year. If you use Asset Accounting, the migration date must not fall before a depreciation run that has already been performed.

  • The activation date falls after year-end closing for the old fiscal year.

    As of the activation date, the old fiscal year must be closed for postings. In this way, the values for the balance carryforward can no longer be changed, and the balances and items of the new ledger can now be built completely. You can then use the new ledger to create periodic reports.

    In the transition phase from the first day of the fiscal year and up to the activation date, postings can be made to the old fiscal year as well as to the new fiscal year. The Customizing settings for the migration and for the ledger need to have been made in the production system to enable postings in the new fiscal year to be updated online to the new ledger. Ledger-specific postings have then already been made to the new fiscal year. However, ledger-specific postings that only contain the subsequently implemented ledger cannot be made to the old fiscal year.