Function documentationDisplay Document

 

You can display a posted document.

Prerequisites

You have posted the document. This can either have already been archived, or be found in the cold area of the database.

Features

When you change or display a document, the first screen you see is an overview screen containing the most important information from the document header and the line items. For more information, see Document Overview.

Activities

Display Document

  1. From the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step General Ledger End of the navigation path or Accounts Receivable or Start of the navigation path Accounts Payable Next navigation step Document Next navigation step Display End of the navigation path.

    The Display Document: Initial Screen appears.

  2. To display a specific document, enter the following data:

    • Document number

    • Company code

    • Fiscal year

    The system specifies that the document number is the number from the document processed last. The default company code is the company code that you used last. If you work with year-related document numbers, the system also defaults a fiscal year (in accordance with your system settings).

Finding a Document

If you do not know the document number, proceed as follows:

  1. Choose Start of the navigation path Document Next navigation step List End of the navigation path.

    The Document List screen appears.

  2. Enter the company code, fiscal year, document type, posting date or document entry date, reference number, and so on as selection parameters.

    You can also display noted items or search for your own documents. Select the appropriate fields under Also Display Noted Items or Search for Own Documents.

  3. To determine the document number, choose Start of the navigation path Program Next navigation step Execute End of the navigation path.

    A list is displayed.

  4. To select the required document from the list, select a document and choose Start of the navigation path Edit Next navigation step Choose End of the navigation path.

    The system displays the document overview first. To see the details of a line item, position the cursor on the relevant line item and select it.

Displaying Bank Details Used

The bank details of the business partner used for the payment are displayed on the one-time account additional screen and saved in the payment run in the one-time account data for the clearing item.

Note Note

The function is only available for those clearing items of a document created by the payment program SAPF110S.

End of the note.

The bank details saved in the one-time account data are deleted from the document when you reset clearing.

Note Note

You have to activate this function in Customizing at company code level.

End of the note.

Additional Functions

From the document display, you can create an adjustment posting request, that is, a request to change a document, via the Intranet. To do so, choose Start of the navigation path Extras Next navigation step Adjustment Request End of the navigation path.

An Intranet window appears. Complete the form and then send it. The system determines the accounting clerk responsible for processing the request automatically.

For more information, see Request for Adjustment Posting via Intranet .