Prerequisites

You can only archive payment requests that have been cleared.

Procedure

Choose Accounting → Treasury and Risk Management → Transaction Manager → Utilities → Archiving → Payment Requests

The Archive Administration: Create Archive Files screen appears.

Enter a variant name and choose Maintain.

Maintain your variants by entering the following selection criteria for the documents you want to have checked for archiving:

Company codes

The system only archives payment requests posted in the specified company codes.

Key numbers

The system only archives payment requests the lie within the interval.

Customer items

The system archives payment requests for customers.

Vendor items

The system archives payment requests for vendors.

G/L account items

The system archives payment requests for G/L accounts.

Archiving period

The system only archives payment requests that have been in the system for longer than the specified archiving period.

Enter your selection criteria. To simulate the run, set the Test run indicator.

Choose Back .

The system asks you if you want to save the values you entered. Confirm your entries by choosing Yes.

The Save Attributes of Variant screen appears. Enter a description of your variant in the Description field.

Save your variant. Choose Back to return to the request screen for archive administration.

Maintain the start date and the spool parameters for the archiving run.

Once you have maintained the selection criteria, the start date, and the spool parameters, choose Execute.

To display an overview of the jobs you have generated, choose Goto → Job Overview.

For more information on maintaining variants, see the SAP Library:

SAP NetWeaver → Solution Life Cycle Management → Data Archiving (CA-ARC) → Introduction to Data Archiving (CA-ARC)

If all the archiving conditions are fulfilled, the system writes the archived documents to external archive files.

The system then starts a deletion program for each archive file, which imports the data to be deleted from the archive file and deletes it from the database.