Prioritization Matrix
Use
The Prioritization Matrix provides a view of initiatives' relative importance in relation to its schedule status, budget status, or target status, as well as the dependencies between individual initiatives and/or milestones.
Prerequisites
To display completed initiatives, milestones, and submilestones, the Include Completed filter option is selected.
Features
The Prioritization Matrix has the following features:
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You can review the matrix, which consists of circles plotted on the X- and Y-axis.
The Y-axis represents importance (low, medium, high) assigned to the item. The top-right quadrant is an alert zone. The initiative, milestone, or submilestone appears in the bottom (low importance) quadrant, middle (medium importance) quadrant, or top (high importance) quadrant based on the assigned importance. Any initiatives, milestones, or submilestones that exist in that quadrant should be reviewed immediately because those plots have high importance.
Each plot is a circle indicating whether it is an initiative, a milestone, or a submilestone. Gray circles represent initiatives, milestones, or submilestones that are completed if you have the Include Completed filter set.
The X-axis displays information based on the view you set, either Importance vs Schedule, Importance vs Budget, or Importance vs Status.
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You can review the schedule status of an initiative, milestone or sub-milestone with its importance to the strategic goals of the company. Knowing both the schedule and importance allows you to prioritize on initiatives that require immediate attention as a schedule risk. The top right quadrant is the one to focus on because it represents items that are behind schedule and important. This matrix is available using the Importance vs Schedule view.
The X-axis represents urgency (ahead of schedule, on time, behind schedule). The initiative's start, target, and actual dates affect its schedule status. For information about the schedule status determination, see Schedule Status Determination.
For information about the schedule status determination, see Initiative Schedule Status and Milestone and Submilestone Schedule Status.
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You can review the budget status of an initiative, milestone or submilestone with its importance to the strategic goals of the company. Knowing both the budget status and importance allows you to prioritize on initiatives that require immediate attention as a budget risk. The top right quadrant is the one to focus on because it represents items that are over budget and important. This matrix is available using the Importance vs Budget view.
The X-axis represents budget status (under budget, on budget, over budget). The difference between an initiative's actual and budget values affect its budget status.
For information about the budget status determination, see Budget Status Determination.
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You can review the scorecard status of an initiative, milestone or submilestone with its importance to the strategic goals of the company. Focus on the top right quadrant to see items that are below target and important. This matrix is available using the Importance vs Status view.
The X-axis represents scorecard status (above target, on target, below target). The status of an initiative's associated KPI determines its scorecard status.
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You can display active initiatives, milestones, and submilestones in the matrix by clicking Active Projects.
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You can display the name of the plotted item by resting your cursor on the plot.
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You can review a plotted item by clicking on a plot. All related items are highlighted with a yellow background. If the plot is an initiative, the related plots are the milestones and submilestone linked to this initiative. If the plot is a milestone, the related plots are the submilestones and the initiative related to this milestone. If the plot is a submilestone, the related plots are the milestone and the initiative related to this submilestone.
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You can filter the initiatives on certain features such as schedule status or owner. For more information, see Filter Setting.
Activities
To display the Prioritization Matrix, click Prioritization Matrix in the Initiatives tab.