Roles in the Applications

Use

Roles define each user's experience in the administration application and the strategy management application in terms of permissions, views, and accessibility. All the members in the role share the same functionality and access to the application.

To access the administration application or strategy management application, users must be assigned to roles in SAP NetWeaver. The administrator of SAP NetWeaver creates roles containing certain permissions and tabs and then assigns strategy management users to them in SAP NetWeaver Administrator. A role can provide full access to all the tabs and all the permissions in the applications, or it can provide limited access to tabs with limited permissions. This is system information that is independent of any context definitions.

When you log into the administration application or strategy management application, the system matches you to your associated roles, and displays the application in the way you are allowed to see it. If certain links in the application are unavailable, it means that you have not been assigned permission to use those aspects of the application. For example, if your role has access to the Initiatives tab but does not have permission to create initiatives, the Add Initiative link is unavailable.

There are certain types of administrators described in this Application Help. The administrators are names used to describe a certain set of permissions granted to users in a role. A user can belong to multiple roles, and can have multiple permissions assigned in a single role.

A user can have administrative permissions in the administration application while also having strategy management application permissions. A user can have any combination of these permissions:

Application	Permission
Strategy management application	Strategy management users - users in a role who have access to general functionality and tabs based on the definitions of the role Initiatives authors - users in a role who can create initiatives and assign roles to use the initiatives Comment authors - users in a role who can create comments and replies. The comment author can delete their own comments but not another user's comments. The strategy management administrator can delete any user's comments and replies. Strategy management administrator - a user who has special administrative permissions set up by the system administrator. The strategy management administrator can use all sections of the application and can delete comments and replies. For more information, see the explanation of the strategy management administrator in the section about the administration application.
Administration application	Strategy management administrator - a user who has special administrative permissions set up by the system administrator. The strategy management administrator can use all sections of the strategy management application, administration application and Entry and Approval application. The strategy management administrator must be assigned to one user role, but has greater permission than just the role assignments. The strategy management administrator also has administrative permissions for SAP NetWeaver and Interactive Publisher. This user is sometimes called pipadmin. Context administrators - users in a role with permission to use Context Management Manage Contexts to create contexts, assign roles to contexts, and create a system message for the Home tab For information about assigning roles to a context, see Role Assignments. Scorecard administrators - users in a role with permission to use Context Management Manage Scorecards to set scorecard defaults and create scorecards. Scorecard administrators can create KPIs, indexed KPIs, objectives, and perspectives and assign them to contexts. Strategy administrators - users in a role with permission to use Context Management Manage Strategies to set strategy defaults, create goal diagrams, themes and pathways, and cause and effect diagrams
Entry and Approval application	Entry and Approval users - users in the SSM_Entry_And_Approval role who have access to general functionality. Data Entry users and approvers can enter actual and current-period target data, historical information, and future target data. Entry and Approval administrators - a user in the SSM_Entry_And_Approval role who has Entry and Approval Administrator status. The status is set up in the Set Entry and Approval Defaults screen. Entry and Approval administrators who are assigned to measure sets and workflow steps can also enter data, and approve or reject data. Entry and Approval administrators can create and maintain measure sets, release measure sets, set Entry and Approval defaults, load data into the Application Server model and monitor the overall data collection effort for the Application Server model for each period. Strategy management administrator - a user who has special administrative permissions set up by the system administrator. The strategy management administrator's tasks for Entry and Approval include defining model access and user access. In some environments, the Entry and Approval administrator may also have strategy management administrator privileges. For more information, see the explanation of the strategy management administrator.

Application

Permission

Strategy management application

Strategy management users - users in a role who have access to general functionality and tabs based on the definitions of the role

Initiatives authors - users in a role who can create initiatives and assign roles to use the initiatives

Comment authors - users in a role who can create comments and replies. The comment author can delete their own comments but not another user's comments. The strategy management administrator can delete any user's comments and replies.

For more information, see the explanation of the strategy management administrator in the section about the administration application.

Administration application

Strategy management administrator - a user who has special administrative permissions set up by the system administrator. The strategy management administrator can use all sections of the strategy management application, administration application and Entry and Approval application. The strategy management administrator must be assigned to one user role, but has greater permission than just the role assignments.

The strategy management administrator also has administrative permissions for SAP NetWeaver and Interactive Publisher. This user is sometimes called pipadmin.

Context administrators - users in a role with permission to use Start of the navigation path Context Management Next navigation step Manage Contexts End of the navigation path to create contexts, assign roles to contexts, and create a system message for the Home tab

For information about assigning roles to a context, see Role Assignments.

Scorecard administrators - users in a role with permission to use Start of the navigation path Context Management Next navigation step Manage Scorecards End of the navigation path to set scorecard defaults and create scorecards. Scorecard administrators can create KPIs, indexed KPIs, objectives, and perspectives and assign them to contexts.

Strategy administrators - users in a role with permission to use Start of the navigation path Context Management Next navigation step Manage Strategies End of the navigation path to set strategy defaults, create goal diagrams, themes and pathways, and cause and effect diagrams

Entry and Approval application

Entry and Approval users - users in the SSM_Entry_And_Approval role who have access to general functionality. Data Entry users and approvers can enter actual and current-period target data, historical information, and future target data.

Entry and Approval administrators - a user in the SSM_Entry_And_Approval role who has Entry and Approval Administrator status. The status is set up in the Set Entry and Approval Defaults screen.

Entry and Approval administrators who are assigned to measure sets and workflow steps can also enter data, and approve or reject data. Entry and Approval administrators can create and maintain measure sets, release measure sets, set Entry and Approval defaults, load data into the Application Server model and monitor the overall data collection effort for the Application Server model for each period.

Strategy management administrator - a user who has special administrative permissions set up by the system administrator. The strategy management administrator's tasks for Entry and Approval include defining model access and user access.

In some environments, the Entry and Approval administrator may also have strategy management administrator privileges.

For more information, see the explanation of the strategy management administrator.