Procedure documentationCreating Content Versions Manually

Prerequisites

You can create a content version manually for a processing status of an original application file if you have created the following two items in Customizing.

  • The workstation application must support content versions. You make this setting in Customizing for Document Management under Start of the navigation path General Data Next navigation step Define Workstation Application End of the navigation path.

  • The document type must support the storage of original application files in the storage system (Content Repository) using the Knowledge Provider. You make this setting in Customizing for Document Management under Start of the navigation path Control Data Next navigation step Define Document Type End of the navigation path.

For more information, see Creating Content Versions.

Procedure

Creating Content Versions Manually on SAP GUI

  1. Process the document on the Originals tab page.

  2. Position the cursor in the line of the desired workstation application.

  3. Choose Start of the navigation path Originals Next navigation step Store as new version End of the navigation path.

    A dialog box appears where you can enter a descriptive short text for the version.

  4. Confirm your entry.

    The Originals tab page reappears.

Creating Content Versions Manually on PLM Web UI

  1. In the document, navigate to the Originals Processing tab page or the Originals screen area of the General Data tab page.

  2. Select the original that is currently checked out for editing (that is, you are processing the original in a non-secure area).

  3. Choose Start of the navigation path Check In Next navigation step Check In as New Version End of the navigation path.

    If required, enter a reason for the content version in the log entry field.

  4. Confirm your entry.

  5. Save the document.

    Note Note

    As soon as a content version has been created, a dropdown menu is provided in the Version column of the Originals table. The top row of the table always shows the content version that is currently active. If you open the dropdown menu, you see all content versions: the active content version has a green icon and inactive content versions have a yellow icon.

    End of the note.

Result

The system creates a copy when you start to process the original application file again. The previous processing status remains unchanged in the secure storage area and can be displayed from the Originals tab page on the SAP GUI or the Originals Processing tab page on the PLM Web UI. All changes are saved in the new content version that is also checked in and stored in a secure storage area.