Objects and Enhancements in SAP Utilities

Definition

In addition to FI-CA objects, SAP Utilities also contains objects and enhancements that are dependent on the business partner and must, therefore, be taken into consideration when business partners are merged.

Use

Master data
Utility contract

In a utility contract, you cannot change a business partner who was allocated using the contract account. As a result, you must end the existing utility contracts before you can allocate another business partner to the utility contract.

You can use the customer change function to do this.

Owner allocations

Every premise can be allocated to a business partner, who is then defined as the owner. All existing owner allocations for the business partners to be merged must be allocated to a single business partner.

Depending on the Customizing settings made under Start of the navigation path SAP Utilities Next navigation step Customer Service Next navigation step Process Execution Next navigation step Owner Allocation Next navigation step Define Type of Owner Allocation End of the navigation path , you must execute the following actions:

  • Maintenance via Premise

    You must enter the owner’s target business partner directly in the premise.

  • Owner Allocation:

    You must change the owner allocation in the Utilities Industry menu under Start of the navigation path Customer Service Next navigation step Process Execution Next navigation step Owner Allocation Next navigation step Change Owner Allocation End of the navigation path (transaction ES52).

Transaction Data
Budget billing plans

During a customer change, you can deactivate the budget billing plans for the terminated contracts without invoicing them and transfer them to the new contracts.

Caution Caution

All budget billing plan items must be open. If necessary, you must use a clearing reversal to make the payments on account. Once you have successfully changed the customer, you must use account maintenance to allocate the payments on account to the new budget billing plan.

End of the caution.
Security Deposits

During a customer change, you can transfer the security deposits from the terminated contracts to the new contracts.

Other documents from Contract Accounts Receivable and Payable

As with the customer change in SAP Utilities, other documents (that is documents that are not mentioned here) from FI-CA are not included in this process. This especially applies to cleared documents.

Transaction Data from Sales and Distribution (SD)

The business partner is entered in sales documents from the Sales and Distribution (SD) component.

SD sales documents that have the source business partner entered as the payer are transferred to the target business partner. This only takes place if the sales documents have not yet been invoiced.

FI-CA documents that originate from SD are transferred together with the open items.

Caution Caution

SD transaction data cannot be transferred to the target business partner automatically.

End of the caution.
Business Partner Contacts

Contacts are created with a reference to a business partner.

Caution Caution

Contacts cannot be automatically transferred to the target business partner.

End of the caution.

Constraints

When merging business partners in SAP Utilities, you must note the following information for the objects and data below:

  • Payment plans

    Payment plans with the categories AMB and BBP cannot be transferred. If these kinds of payment plans exist, you cannot execute a customer change.

  • Open items in deregulation

    In SAP Utilities, you cannot use the Transfer Items (FP40) transaction to transfer open items in the deregulated scenario Bill Processing by Third Party .

  • Collection item

    Documents submitted to a collection agency cannot be transferred using the Transfer Items (FP40) transaction.

  • Creditworthiness data for business partner

    A business partner’s creditworthiness data is not automatically transferred to the target business partner.