Billing in Contract Accounts Receivable and Payable (FI-CA)

 

Technical Data

Technical Name of Business Function

FICAX_INV_PP_1

Type of Business Function

Industry Business Function

Available As Of

SAP enhancement package 5 for SAP ERP 6.0

Technical Usage

Financials

Application Component

Contract Accounts Receivable and Payable (FI-CAX)

Directly Dependent Business Function Requiring Activation in Addition

Invoicing Enhancements, SD Integration (FICAX_INV_1)

Contract Accounts A/R and A/P, 03 (FICAX_CI_3)

You can use this business function to:

  • Improve the performance of your billing processes using mass processing of billable items

  • Flexibly adjust the creation of billing documents to meet your requirements

  • Store and manage billable items in databases

  • Import billable items from SAP Convergent Charging

  • Integrate SAP Customer Relationship Management in the billing process

Integration

This business function offers a comprehensive billing process that includes, in addition to Contract Accounts Receivable and Payable, also SAP Customer Relationship Management and SAP Convergent Charging.

Prerequisites

You have installed the following components as of the specified version (or higher):

Type of Component

Component

Only Needed for the Following Functions

Software Component

EA-APPL 605

SAP_APPL 605

FI-CA 605

FI-CAX 605

  • You are using the industry component Contract Accounts Receivable and Payable (FI-CAX).

  • The business function set SAP Contract Accounts Receivable and Payable (FICAX) and the business functionInvoicing Enhancements, SD Integration (FICAX_INV_1) and Contract Accounts A/R and A/P, 03 (FICAX_CI_3) are active.

  • You configured the processes that you want to use in Contract Accounts Receivable and Payable in Customizing. For more information about the system settings required for this business function, see the release notes for the functions. From these release notes, you can access the release note for this business function.

  • You are using SAP Convergent Charging and have configured the processes you want to use in SAP Convergent Charging. In addition, you activated the interface component SAP Convergent Charging in Contract Accounts Receivable and Payable that transfers the billable items from SAP Convergent Charging to accounting.

  • You are using SAP Customer Relationship Management and have configured the processes you want to use. To be able to post one-off charges in Contract Accounts Receivable and Payable, you have made the settings in Customizing for Contract Accounts Receivable and Payable in the activities under Start of the navigation path Integration Next navigation step Customer Relationship Management Next navigation step Transfer of One-Off Charges End of the navigation path.

Features

Import, Management, and Storage of Billable Items

You can import, manage, and bill billable items from various external systems. For the import and data storage of billable items, you define billable item classes according to your business requirements. Billable item classes determine the technical attributes of a billable item, such as the tables for data storage and the function modules that accept the items from the external system and store them in Contract Accounts Receivable and Payable. You use a generation tool to create the interfaces and define the necessary database tables for the data transfer. You can select from predefined interface components, to which you can add fields that are specifically for your installation. The interface components form business processes from the perspective of billing, and define which business transactions a billable item class supports (for instance, clearing of down payments).

You can transfer and store billable items from an external system as raw data or as billable data.

You can simulate the billing of billable items. You can store billed items and simulated billed items separately on the database. You can define the data storage as time-dependent and thereby delete items in tables that are no longer needed by entering a residence time.

You can monitor billable items based on their status; you can change the status of individual billing transactions and display billable items.

There are sample reports available for transferring raw data into billable items and for creating test data.

Processing Billable Items

In the billing process, you specify the rules for the selection of billable items and for automatically grouping them into billing units. You can define technical limits for billing billable items that should be billed together. For each billing unit, the system creates a billing document that you process further in Invoicing in Contract Accounts Receivable and Payable. You can control the aggregation of billable items into billing document items using grouping variants for the billing process. Using calculation rules, you can specify how the target date for billing is determined.

You can run billing automatically or in dialog mode.

You can delete billing documents.

Integration with SAP Convergent Charging

You can integrate Billing in Contract Accounts Receivable and Payable with SAP Convergent Charging. Using SAP Convergent Charging, you can price services dynamically and in real time and determine the invoice recipient.

You connect the two applications when you configure the billable item class by activating the interface component SAP Convergent Charging.

Integration with SAP Customer Relationship Management

You can integrate Billing in Contract Accounts Receivable and Payable with SAP Customer Relationship Management (SAP CRM). This enables you to define one-off charges in CRM and then to transfer them as billable items to Billing in Contract Accounts Receivable and Payable. You can bill these one-off charges in billing and then process them further in Invoicing in Contract Accounts Receivable and Payable.

You connect the two applications when you configure the billable item class by activating the interface component CRM Order. The interface component derives the internal account assignments of the billable items from the account assignment information of Customer Relationship Management.

For more information, see the documentation for Contract Accounts Receivable and Payable under Integration →Billing in Contract Accounts Receivable and Payable.