Invoicing Enhancements, SD Integration

Technical Data
Technical Name of Business Function	FICAX_INV_1
Type of Business Function	Industry Business Function
Available As Of	SAP enhancement package 5 for SAP ERP 6.0
Technical Usage	Financials
Application Component	Industry Component Contract Accounts Receivable and Payable (FI-CAX)
Directly Dependent Business Function Requiring Activation in Addition	Billing and Invoicing (FICAX_BILL_INVOICING) Contract Accounts A/R and A/P, 03 (FICAX_CI_3)

If you create billing documents in Sales and Distribution (SD) but then transfer them to Contract Accounts Receivable and Payable (FI-CA) for further processing, you can use this business function to process the SD billing documents directly in Invoicing in Contract Accounts Receivable and Payable. This business function provides a more direct and simplified integration between Sales and Distribution (SD) and invoicing in Contract Accounts Receivable and Payable than was available previously.

By providing direct reconcilation between invoicing in FI-CA and Sales and Distribution, this business function increases the transparency of your financial accounting data.

By entering a billing cycle at the level of the contract account, you can control the frequency with which your customers are billed. This enables you to ensure that your customers always receive their bills with the frequency that was agreed contractually.

In addition, with this business function, you can determine individual discounts and charges for the contract account of a customer during invoicing. All items of the invoice are able to be used as the basis for the discount or charge. The discount or charge key is assigned at the level of the contract account, which ensures that you can assign this type of discount or charge individually for each customer.

Prerequisites

You have installed the following components as of the specified version (or higher):

Type of Component

Component

Only Needed for the Following Functions

Software Component

EA-APPL 605

SAP_APPL 605

FI-CA 605

FI-CAX 605

You use the industry component Contract Accounts Receivable and Payable (FI-CAX).
You activated the business function set Contract Accounts Receivable and Payable (FICAX).
You activated the business function Contract Accounts A/R and A/P, 03 (FICAX_CI_3).
You activated the business functions Billing and Invoicing (FICAX_BILL_INVOICING) and Invoicing Enhancements, SD Integration (FICAX_INV_1).
You configured the processes that you want to use in Contract Accounts Receivable and Payable in Customizing.
To be able to use the features of this business function, you also have to make the settings described below in Customizing for Contract Accounts Receivable and Payable.
- You made specifications for the transfer to invoicing (under Integration Sales and Distribution Define Posting to FI-CA for Customer Account Groups and under Define Settings for Transfer to Invoicing).
  As an alternative, you can make these settings in Customizing for Sales and Distribution under Billing Billing Documents Integration with Contract Accounts Receivable and Payable (FI-CA) .
- You made specifications for the derivation of control values from SD billing documents under Integration Invoicing in Contract Accounts Receivable and Payable Transfer of SD Billing Documents Derive Main/Sub-Transaction from SD Information and Derive Document Type from SD Billing Doc Data.

Features

Processing SD Billing Documents in Contract Accounts Receivable and Payable

You can process billing documents, which were created in Sales and Distribution (SD), directly in invoicing in Contract Accounts Receivable and Payable (FI-CA), without having to create FI-CA sample documents. The SD billing documents are integrated in the invoicing document for invoice display, and are posted in Contract Accounts Receivable and Payable. You can use all central functions of invoicing in FI-CA on the items that were created for the SD billing documents.

There is a report you can use for reconciling FI-CA documents and SD billing documents. On the SAP Easy Access screen for Contract Accounts Receivable and Payable, choose Start of the navigation path Periodic Processing Next navigation step Reconciliation of Documents with Source Data Reconciliation with SD Billing Documents End of the navigation path . (For more information, see the report documentation.)

Cancellation of Installment Plans

You can have the system automatically set all installments of an installment plan, which are not yet due, to the same due date as the invoice. This cancels the installment plan.

Write-Off of Receivables and Credits in Invoicing

You can write off receivables in invoicing. Typical reasons for write-off are that you are certain the business partner will not pay the receivable, or the costs of collection exceed the amount due. In the same way, you can write off credits that you cannot pay out to customers.

Discount at Invoice Level

In invoicing in Contract Accounts Receivable and Payable, you can now make charges and grant discounts individually at the contract account level. In addition, you can define block discounts, that means discounts for which the discount applied for the given base amount is dependent on the given interval.

Billing Cycle

Along with the scheduling that controls the date of execution of billing and invoicing, you can use billing cycles, which you define in Customizing and enter in the contract accounts of your business partners, to specify the frequency of invoicing. You can combine the control of the billing period with scheduling by making Customizing settings that synchronize the dates of execution with the billing cycle. For example, you can bill on a daily basis and invoice at the end of each period.