Services Procurement Direct with SAP Business Network

This workflow is used when financial approvals can remain in SAP Fieldglass and SAP Ariba Buying isn’t required for procurement.

The following steps explain the workflow in details:

1. In SAP Fieldglass, the requester (for example, a hiring manager) creates and submits the work order or SOW in SAP Fieldglass.

2. The work order or SOW progresses through the approval flow in SAP Fieldglass.

3. When the work order or SOW is approved in SAP Fieldglass:

   • If the buyer has configured this feature to process SAP Fieldglass invoices as PO invoices, SAP Fieldglass sends the order to the supplier account on SAP Business Network.

   • If the buyer has configured this feature to process SAP Fieldglass invoices as non-PO invoices, SAP Fieldglass doesn't send order information to the SAP Business Network.

4. SAP Fieldglass sends the work order or SOW to the supplier via the SAP Fieldglass network.

5. The supplier accepts the work order or SOW. The worker or contractor submits timesheets, expense receipts, schedules, and other documents to SAP Fieldglass.

6. In SAP Fieldglass, the documents submitted by the worker or contractor are matched to the work order or SOW and submitted for approval.

7. When the submitted documents are approved, SAP Fieldglass creates an invoice. Any invoice reconciliation activities occur in SAP Fieldglass.

8. SAP Fieldglass sends the reconciled invoice to SAP Business Network as an ERP copy invoice that includes the invoice as an attachment. The invoice on the SAP Business Network isn't editable.

9. If the invoice is a PO invoice, the SAP Business Network matches the invoice to the PO using the PO ID.

10. SAP Business Network sends the invoice information to the ERP system in the form of an invoice reconciliation.

11. The ERP system receives the invoice reconciliation and processes payment.