Missing Receipt Declarations

The Missing Receipt Declaration feature allows you to provide an affidavit for lost or misplaced required receipt images. You can digitally sign the declaration that can be submitted instead of the actual imaged receipts. This allows you to submit the report in a timely manner and comply with company policy on receipt submittal.

User, delegate, and proxy

The declaration can be submitted only by the user - not the user's delegate or proxy.

Attach the declaration

To attach a missing receipt affidavit to an expense entry:

1. With the report open, click Manage Receipts > Missing Receipt Declaration. The Create Receipt Declaration window appears.
2. Select each entry that requires the declaration.
3. Click Accept & Create. An image of the affidavit is created. It is attached to the expense(s) and creates a record of the date, time, employee name, and other details for review purposes. Also, a missing declaration icon displays in the Receipt column on the expense report.

Delete a declaration

If you later find the receipt (before the report is submitted), you can delete the declaration and attach the receipt image.