Material Requirements per Business Event (Report RHMARP00)

Use

This report lets you display what resources of the type material (from the material master) are required for business events. You can also use the report to trigger a material reservation for in-stock material or a purchase requisition for non-stock material if required.

If no material is required for a business event, a message to this effect is output.

Note Note

This report evaluates the amount of material that is available using the assigned resource type. This information is stored for the resource type in the Availability Indicators infotype. This infotype specifies whether a material is required per attendee or per business event.

End of the note.

See also:

Materials Procurement

Features

Selection

You can set parameters to determine the data output by the report.

Business event selection

There are a number of ways to start the report:

  1. Enter one or more business event groups. The system finds all of the business events belonging to the specified group(s) and displays the material requirements.

  2. Enter one or more business event types. The system finds all of the business events belonging to the specified type(s) and their material requirements.

  3. Enter one or morebusiness events.

Reporting period

You can specify any period for which you want to determine material requirements. The report only includes business events whose start date lies within the selection period.

Standard selection screen (only pre-report RHXMARP0)

If you select this indicator and choose , the report branches to the more detailed selection screen of the main report RHMARP00 before it is executed.

Note Note

On the selection screen of the main report, you can select objects by status, for example. As a rule, you need not access the standard selection screen since the pre-report has sufficient data selection options. If you do not want to go to the standard selection screen, do not activate this parameter before you choose .

End of the note.

Output

The report's list screen can contain the following information, depending on your layout specifications:

  • Business event name

  • Controlling area

  • Cost center

  • Start and end date of the business event

  • Capacity of the business event (minimum, optimum, maximum)

  • Bookings

  • Material name

  • Material number

  • Requirement per business event

  • Requirement per attendee

  • Total requirements (requirements per attendee are multiplied by the number of attendees booked)

  • Status of the reservation

  • Reference document number for the material reservation (when it has been executed)

  • Reference document number for the material order (when it has been executed)

You can specify what data you want output in the list under :

When you choose this function, a dialog box appears with the columns that are hidden on the list screen in the right table, and the columns that are displayed in the left table.

By marking columns and moving the arrows, you can determine what columns are displayed. You can display your changes by choosing .

To save the layout, choose . You can call this layout as required by choosing .

You can find more information about display options on the list screen under SAP List Viewer (ALV)) Grid Control

On the list screen, you can trigger a material reservation or a purchase requisition for the materials displayed by choosing Reserve Material .

The following process flow takes place:

1. When you chooseReserve Material, a dialog box appears in which you can decide whether the required amount should be derived from the number of attendees booked or the optimum number capacity of the business event.

2. When you trigger the material order, an availability check is carrid out for the material to see if it is in stock. Depending on availability, a material reservation and/or a purchase requisition is generated. These are further processed in Materials Management.

3. When the order transaction has been completed, you select the reference number on theMaterial Requirements per Business Eventscreen to update the requisition or reservation. If you are using distributed systems, it may be necessary to monitor the transaction via ALE Monitoring. If relevant information is missing for the material order, such as organizational data, purchasing data, plant data and so on, an error dialog is generated. You must follow the instructions in the dialog.

4. If the reservation or purchase requisition runs without errors, you can double-click the reference number to display the original reservation document in Materials Management or the original purchase requisition document in Purchasing .

Activities

  1. Set the required options on the selection screen.

  2. Choose to start the report.

  3. Choose Reserve Material .

  4. Check the material order.

Note Note

If you are performing material procurement in distributed systems (HR and LO in different systems), please note the information contained in Material Order in Training and Event Management .

End of the note.

See also:

Business Process Flow of Material Order

Ordering Material

Checking a Material Order