Changing and Deleting Work Schedules

Use

You can use the Change Work Schedule function (transaction PT02) to change or delete individual work schedules for a particular period.

Features

  • You can use the Change function to adjust existing work schedules in line with any changed planning data. You can use the function to make changes such as the following:

    • Add new daily work schedules to the schedule

    • Assign a different daily work schedule variant to a day

    • Change the holiday class or day type of a day

      You can use the Choose function to display detailed data about a daily work schedule or, in the calendar view, a calendar week.

      Caution Caution

      Note:

      Because the work schedule forms the basis for all calculations, you should avoid changing work schedules for periods that have already been accounted. Changes to the work schedule mean that absences and overtime, for example, have to be recalculated. In addition, the revaluation triggers a retroactive accounting run for payroll.

      End of the caution.

  • You can use the Delete function to delete existing work schedules. You may want to use it if you have made manual changes to the work schedule and now want to discard them. You can use the Choose function to display detailed data for the individual daily work schedules before deleting them.

    Note Note

    If you delete a work schedule, you have to recreate it for the same period. For more information, see Creating Work Schedules .

    End of the note.

  • The following views are available to edit work schedules:

    • Display using a calendar

    • Display using an ALV list

      The system reacts differently depending on the view you choose:

Processing Using the Calendar

When you change and delete work schedules, the system goes through all work schedules in the specified period sequentially.

  • Changing work schedules: Save your changes after you have made changes for one month and before you call up the next month.

  • Deleting work schedules: If you want to delete the work schedule for a month, choose Delete. Skip any months that you do not want to delete by choosing Next Month or Previous Month.

Processing Using the ALV List

When you change and delete work schedules, the system goes through all work schedules in the specified period sequentially.

  • Changing work schedules: Save your changes once you have made changes for the entire period.

  • Deleting work schedules: The system deletes all work schedules for which you displayed information.

    Example Example

    You entered in the initial screen that you want to view months 01 – 06.

    The system begins with January. You choose Next Month to view February. You then save.

    Result: The work schedules for January and February have been deleted. The work schedules for March through June are still in the system.

    End of the example.