End Of Purpose (EoP) Checks for Business Partners used in Incident Management

ILM Objects

EoP Checks

Data Used for EoP Checks

Incident management provides the following functionality for the EoP check of the business partner:

The EoP check EHHSS_INC_EOP_CHECK_BP searches for and determines the following data with relation to business partners, employees, or applicants that can be referred in the incidents as follows:

• Persons or parties involved in incidents (for example, witness).

• Injured persons in incidents.

• First physician in incidents.

• Further treatment provider in incidents.

• Hospital information (only reference to business partner possible) in incidents.

• Investigation lead and investigation step executer as part of the incident investigation process.

• Persons responsible, implementers, and approvers of incident related tasks (actions).

End of Business Conditions

The end of business is reached when the incidents have the status Closed or Void.

For incidents that are in status other than Closed or Void, the end of business has not been reached yet.

Start of Retention Time

The application returns the latest date of status change (Closed or Void) of the incident as time reference that represents the end of business date to the EoP check as Start of Retention Time (SoRT).

Rule Variants for EoP Checks

The EoP check for incident management supports the use of application rule variants based on ILM rule groups: If you want to define differing residence and retention periods for business partner data depending on application-specific condition fields, you can define application rule variants in Customizing for Cross-Application Components  Data Protection  Blocking and Unblocking of Data  Business Partner  Assign Application Rule Variants and Rule Groups for EoP Check.

In this Customizing activity, you assign the application rule variants to ILM rule groups that you have previously created in transaction IRM_CUST_CSS (Information Retention Manager - Calling Customer-Specific Settings). To determine the retention rules, the ILM rule groups must also be entered in the corresponding retention rules for the ILM objects of incident management in transaction IRMPOL (ILM Policies).

The EoP check for incident management calculates the end of residence time (representing the EoP) based on the residence periods maintained for ILM object CA_BUPA that is active for audit area BUPA_DP for the application name EHS_INC (EHS Incident Management Business Partners) and the existing rule variants.

Handling of Archived Data