License Assignment

Workspace administrators must assign a license to every user in a workspace.

Licenses are bound to a specific workspace, so the following rules apply:

  • Inviting new users doesn't create new workspaces.

  • Users having a license for another workspace can't access your workspace unless you assign a license of your workspace to the user.

  • If you remove a user from your workspace, the user's license assignments and access rights for other workspaces remain unchanged.

Licenses are also bound to the email addresses you specify when inviting new users. The new users can only use this email address to log in. Most licenses for the different products ofSAP Signavio Process Transformation Suite are assigned to the individual users.

For SAP Signavio Process Intelligence, the license is assigned to the workspace, not to individual users. If a workspace has the license assigned, you can give access to SAP Signavio Process Intelligence features by activating feature sets to user groups.

Modeling Users

Modeling users have the full functionality of your SAP Signavio Process Manager edition available, and additionally access to SAP Signavio Process Collaboration Hub.

SAP Signavio Process Collaboration Hub Users

SAP Signavio Process Collaboration Hub users have access to a limited feature set in SAP Signavio Process Manager:

  • They can create folders, as well as create and edit BPMN diagrams in QuickModel.

  • They can use the diagram comparison tool, see section Comparison.

  • They can export diagrams as PNG, SVG, and PDF files, see Downloading/exporting diagrams.

  • They can create reports, see section Reporting.

  • They have view access to the dictionary, see section The Dictionary.

  • They can be given write and delete access to the dictionary.

  • They can use the discussion and sharing features, see Launchpad Overview.

You can also use feature sets to add additional feature restrictions on SAP Signavio Process Collaboration Hub users.

Commenting License

SAP Signavio Process Manager users can invite external users, who do not have a license to the workspace, for feedback. Then, the external users automatically get a commenting license. They can only view the diagram for which they have received the invitation in SAP Signavio Process Collaboration Hub and can view and add comments. As these external users also have to create a user account, you can manage them in the user management. Read more in section Manage users and groups.

Accessing SAP Signavio Process Intelligence

For SAP Signavio Process Intelligence, the license is assigned to the workspace, not to individual users. If a workspace has the license assigned, you can give access to SAP Signavio Process Intelligence features by activating feature sets to user groups.