Distribute Documents

In SAP Easy Document Management, you can use distribute documents by e-mail in the following ways:

Send files as attachments

Send documents and folders as URLs and attachments

Prerequisites

To copy or send a document or folder as a URL, you have implemented the EASYDMS_MAIN01 (GETURL) Business Add-In (BAdI). For more information, see SAP Service Marketplace at Start of the navigation path http://service.sap.com/instguides Next navigation step SAP Business Suite Applications SAP PLM SAP Easy Document Management 7.1 Master, Implementation, and Operation Guide for SAP Easy Document Management 7.1 End of the navigation path The relevant section is Enhancement Concept in SAP Easy Document Management.

Activities

Copy as URL

You can choose Copy as URL from the context menu of a document or folder. This allows you to do the following:

Paste the copied URL into an e-mail
Paste the copied URL into a Web browser
You enter your user credentials to logon and then choose Save to download the file.
Distribute the copied URL or the saved file by e-mail

Send as URL

You can choose Send URL from the context menu of a document or folder. The system opens a new e-mail with the standard e-mail editor, such as Microsoft Outlook, and inserts the URL. This allows you to do the following:

Click the URL in the e-mail
The system opens default Web browser where you can enter your user credentials and then choose Save to download the file.
Distribute the URL or the saved file by e-mail

Note Note

For the above activities, the recipient of a file must double-click the attachment to download and open it in SAP Easy Document Management

End of the note.

Send File

You can choose Send File from the context menu of a document. The system opens a new e-mail with the standard e-mail editor, such as Microsoft Outlook, and inserts the file as an attachment. You can distribute the attachment by e-mail.