Function documentationSimultaneous Check-In of Multiple Files

 

You can check in multiple files that you are managing in a local directory of Microsoft Windows Explorer to the folder structure of SAP Easy Document Management in a single step. You can choose whether to check in the files in the background without manual intervention to a single document info record (DIR) or individually to multiple DIRs.

Features

  • If you want to intervene in the check-in transaction, the system branches to create mode for documents for each file you want to check in. There, you can change the document type and storage location.

  • If you do not want to intervene in the check-in transaction, you can choose the following:

    • Select This Storage Category for All Files: All files are saved in the same storage location.

    • Use This Application for All Files with This Extension: All files are saved with the same document type.

The system uses the default storage location that you define under Preferences (Preferences). When you create and check in a document info record, you can select a storage area and select the Select This Storage Category for All Files checkbox.

The system uses as a default the document type that you selected last time you created a document, regardless of whether the creation transaction ran in dialog mode or in the background.

  • If a document info record was created in dialog mode, you can change the document type for simultaneous check-in.

  • If a document info record was created in the background, the document type is not visible and cannot be changed.

Activities

  • To check in multiple documents to SAP Easy Document Management, select the relevant documents in your local directory.

  • Use drag-and-drop to transfer the documents to the folder structure of SAP Easy Document Management.