Function documentationFind Documents

 

You use the search function in SAP Easy Document Management to find documents in Microsoft Windows Explorer. You can enter basic data, object links, classifications, and any combination of these as search criteria. You can also specify document validity dates to refine the search. The system saves the results in the Search Result folder. Previous search results are overwritten.

Features

  • You can use the following selection variants to search for documents:

    • Basic data

      You can specify characteristic values for the different types of basic data.

    • Object links

      You can specify object links.

    • Classifications

      You can search in a class. To do this, choose a class type, and search the possible classes. Choose a class and enter characteristic values for the characteristics of the class.

  • If you have created different versions of a document in different folders, you can search for these versions.

  • You can restrict the maximum number of documents found.

  • You can add the results list of your search to the search result (Add Result to List) and reset the search result (Reset Data).

  • With Find in Structure, you can search for the folder in the directory structure of SAP Easy Document Management in which you created the document.

    On the left-hand side of the screen, the system highlights the folder in which the document you selected was created.

    Example Example

    You receive a URL with a link to a document. Select the document from the search result or by direct navigation, and perform Find in Structure on the document or link. On the left-hand side of the screen, the system shows the folder in which the selected document was created.

    End of the example.
Find Documents

To find documents, choose Search (Search) in the toolbar or Search in the context menu of the document.

Note Note

If you specify dates in the Date From and Date To fields as part of the search criteria, you can then see the output dates in the Search Result folder.

End of the note.
Find Versions

To find versions of documents, select a folder that contains one of the document versions and choose Find Versions from the context menu. In the Search Result folder, the system outputs all versions that exist for a document.

Find in Structure

To find the folder in the SAP Easy Document Management structure in which a document was originally created, proceed as follows:

  • Select a document or folder in the directory structure of SAP Easy Document Management, for example, in the Search Result folder.

  • Choose Find in Structure in the context menu of the document. You can also select the Search in Structure checkbox in the search dialog box for documents by choosing Search (Search) in the toolbar or Search in the context menu of the document.

Search Inside Structure

To search for a file in a specific folder and extend the search to all of its subfolders, proceed as follows:

  • Select a folder in the directory structure of SAP Easy Document Management.

  • Choose Search Inside Structure in the context menu of the folder and enter the search criteria.

Microsoft Windows Explorer highlights the folder in which you originally created the document.