Function documentationExchange of Values in File Properties and SAP Properties

 

Bidirectional exchange of values between file properties and SAP properties (document metadata) is supported by SAP Easy Document Management.

Prerequisites

You have maintained the registry key PropExchangeActive (see Centrally Controlled Registry).

Features

You can set the properties of a file to exchange values between file properties and SAP properties. For example, in Microsoft Word 2007, you can open the file, then choose Start of the navigation path Prepare Next navigation step Properties Next navigation step Document Properties Next navigation step Advanced Properties End of the navigation path

SAP Easy Document Management supports the exchange of property values for the following file types:

  • doc

  • dot

  • xls

  • ppt

  • msg (Outlook files)

  • jpg (EXIF properties)

Note Note

The property name you use must match the characteristic name and must be assigned to the corresponding document type. A characteristic is identified with a case-insensitive, language-independent name. For example, see the Characteristic field in transaction CT04.

End of the note.

The value that you set in the properties of a file is copied to SAP Properties (SAP Properties) in SAP Easy Document Management whenever a file is checked in. This value is also copied from SAP Properties (SAP Properties) to the file properties when you display, check out, edit, and synchronize a file and when you export a folder.

Note Note

It is possible to update the value in the file properties with the value from SAP Properties (SAP Properties) for the following document keys:

  • Document Number

  • Document Type

  • Document Part

  • Document Version

You can use the corresponding file property names: DOCUMENTNUMBER, DOCUMENTYPE, DOCUMENTPART, and DOCUMENTVERSION.

End of the note.

To stop updating SAP Properties (SAP Properties) with the values from the file properties and allow updates only for the file properties from SAP Properties (SAP Properties), you must set the registry key StopPropExchangeToR3. For more information, see Centrally Controlled Registry.

You can also update the values in file properties and SAP Properties (SAP Properties) by characteristic description in SAP Easy Document Management for each file type and by using the registry settings MapPropToClass and MapClassToProp.

For more information, see SAP Note 1444113.