Posting APC Automatically from Depreciation Area to G/L

Use

You can post the values of depreciation areas to the general ledger directly, without having to generate a batch-input session, using a new periodic APC posting run. In addition, you can directly update the values of depreciation areas to a ledger during the posting transaction. This direct update is similar to online posting used for the master depreciation area.

Note Note

The batch-input procedure for periodic posting remains in the system, but only for reasons of compatibility. Starting in Release ERP2004, we recommend that you no longer use this procedure. The report for the batch input procedure has been removed from the application menu.

For more information on this report, see Parallel Valuation .

End of the note.

Prerequisites

You can have the system directly update values from other depreciation areas in addition to the master depreciation area during a posting transaction. The system posts single documents for asset transactions in those depreciation areas that you specified as posting direct in their Customizing definition.

  • To make this setting, in Customizing for Financial Accounting (New) , choose Start of the navigation path Asset Accounting Next navigation step Valuation Next navigation step Depreciation Areas Next navigation step Define Depreciation Areas. End of the navigation path

    Note Note

    For more information on the options in this step, see the documentation of this IMG activity.

    End of the note.

  • Check the definition of the depreciation area to see if Area Posts APC and Depreciation on Periodic Basis or Area Posts APC Directly and Depreciation is selected in the Posting in G/L field.

  • Check if the account assignments are entered for the depreciation area.

    For this setting, in Customizing for Financial Accounting (New), choose Start of the navigation path Asset Accounting Next navigation step Integration with the General Ledger Next navigation step Post APC Values Periodically to the General Ledger Next navigation step Assign G/L Accounts. End of the navigation path

  • Specify a document type for the periodic posting run.

    For this setting, in Customizing for Financial Accounting (New), choose Start of the navigation path Asset Accounting Next navigation step Integration with the General Ledger Next navigation step Post APC Values Periodically to the General Ledger Next navigation step Specify Document Type for Periodic Posting of Asset Values. End of the navigation path

    It is mandatory that this document type be assigned to a number range with external document number assignment.

Procedure

Follow this procedure to post APC values periodically:

  1. Start the periodic posting run in test mode first.

    On the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Fixed Assets Next navigation step Periodic Processing Next navigation step APC Posting End of the navigation path .

  2. Make the needed selections.

    The update run of the report has to be executed in the background, in order to improve system performance. Therefore, start the report in the background (report selection screen: Start of the navigation path Program Next navigation step Execute in Background End of the navigation path ).

  3. Check the log of the APC posting run.

  4. Generate an asset history sheet for the depreciation areas posted.

    On the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Fixed Assets Next navigation step Information System Next navigation step Reports on Asset Accounting Next navigation step Notes to Financial Statements Next navigation step International Next navigation step Asset History Sheet. End of the navigation path

  5. Compare the asset history sheet values with the balances of the corresponding reconciliation accounts in the general ledger.

    On the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step General Ledger Next navigation step Account Next navigation step Display Balances (New) End of the navigation path .