Using Consistency Checks with Multi-Level Budget Structures

 

You can use a number of consistency checks to help avoid inconsistencies arising in your use of multi-level budget structures. These checks cover changes to a multi-level budget structure, multi-level budget structure data and distribution:

  • Consistency checks when making changes to a multi-level budget structure:

    If a business scenario necessitates changes being made to a functioning multi-level budget structure (that is, budget/posting data has already been posted), you can check for any inconsistencies that may be caused by processing the hierarchy ID or processing the multi-level structure. Where an inconsistency is found, the system presents a (customizable) message to that effect and proposes a solution.

    Note Note

    This check is not suitable for use during the creation of multi-level budget structure master data.

    End of the note.

  • Multi-level budget structure data checks:

    You can use transaction Check Hierarchy BS Data for Inconsistencies (FMHIE_CHKINCONDATA) to check whether Funds Management (FM) account assignments contain any commitment/actual data or defined budget addresses or posting addresses that are not consistent with the budget address and posting address definition rules defined in the hierarchy ID.

  • Distribution checks:

    You can use transaction Check Distribution for Inconsistencies (FMHIE_CHKINCONDISTR) to check whether any FM account assignments in distribution documents are inconsistent with the distribution rule.

Prerequisites

You have activated the checks in the relevant Customizing activities (see below), you are using multi-level budget structures and you have made the relevant settings in Customizing activity Define Settings for the Budget Structure under Public Sector Management —> Funds Management —> Master Data —> Use of Account Assignment Elements —> Budget Structure

.

Activities

  • To activate checks for inconsistencies arising from changes to the multi-level budget structure, in Customizing for Public Sector Management, choose Funds Management Government —> Master Data —> Use of Account Assignment Elements —> Budget Structure (BCS) —> Multi-Level Budget Structure —> Activate Checks for Hierarchy Changes.

    The customizable messages presented in the case of any inconsistencies are FICUSTOM 260–285 and can be customized to your own requirements in Customizing for Public Sector Management under Funds Management Government —> Basic Settings —> Change Message Control.

  • To use checks for multi-level budget structure data or checks for distribution, on the SAP Easy Access screen, choose Public Sector Management —> Funds Management —> Master Data —> Tools —> Use of Account Assignment Elements —> Budget Control System —> Budget Structure —> Check Hierarchy BS Data for Inconsistencies or Check Distribution for Inconsistencies.

    See the program documentation for more information.

Note Note

The consistency reports Display Budget Data Inconsistencies (FMBSBO_DATA) and Display Posting Data Inconsistencies (FMBSPO_DATA)

can also be used but are not designed to check for inconsistencies specifically related to using a multi-level budget structure.

End of the note.