Authorization Group

Definition

Customer-specific key that can be created in the master record or in the Customizing settings of Funds Management (FM), and can be specified in certain authorization objects in Funds Management when defining authorizations.

Use

Authorization groups simplify the preparation of an authorization concept in Funds Management by grouping together the authorizations for master records or by releasing maintenance transactions for specific users.

You define authorization groups directly in the relevant master records or Customizing settings. The following master data and maintenance transaction of Funds Management support authorization groups:

  • You can define authorization groups under Basic Data i n the master record of commitment items, funds centers and fund.

  • You can define authorization groups for FM account assignments in the authorization object F_FICA_TRG.

    If an authorization already exists at FM-account assignment level, there will be no more checks on the individual FM account assignment elements (see Example: Authorization Checks for Budget Entry ).

  • For actuals/commitment postings of open fiscal years/posting periods, you can define which users can carry out actuals/commitment postings by defining authorization groups.

    You define these settings in the SAP Easy Access Menu of Funds Management, under Start of the navigation path More Functions Next navigation step Closing Operations Next navigation step Open and Close Periods/Fiscal Years Next navigation step Posting Next navigation step Individual Processing End of the navigation path or Mass Processing .

  • The authorizations for key figures and the budgeting status are defined in the Budget Control System using authorization groups.

    You define these settings in the Customizing of Funds Management , under Start of the navigation path Budget Control System (BCS) Next navigation step BCS Budgeting Next navigation step Control Budgeting Flow Next navigation step Edit Status or Define Key Figures. End of the navigation path

  • You can define authorization groups for budgeting processes of a budget version in Former Budgeting.

    You define these settings in the Customizing of Funds Management , under Start of the navigation path Former Budgeting Next navigation step Budget Versions Next navigation step Activate Activity-Related Budget Versions End of the navigation path .

    Note Note

    Note: If a maintenance object is planned for the authorization check with authorization groups and no corresponding entries exist, no authorization check takes place for this object.

    End of the note.

Example

The following example illustrates the definition of an authorization using authorization groups:

  1. You group a selection of fund centers by defining the authorization group ALPHA in the master record of the funds center.

  2. You define an authorization and the Create and Change activities permitted for all funds centers using the authorization group ALPHA.

  3. You assign the authorization to the relevant users using a user profile.

    Graphic: Authorization assignment using authorization groups