Approving (Releasing) Requests

Use

You can use this function to approve (or reject) requests saved as complete.

Note Note

It is not necessary for each request to be approved in a separate step: The release in the system is skipped if you have defined that the approved requests should be posted automatically in the Customizing of Funds Management Government. For further information, see documentation on the IMG activity Control Processing of Request Types.

End of the note.

Features

If you do not know the number of the request, or if you want to release different requests with common characteristics (e.g. a common entry day), you can use the Request Journal to make a limited selection from the total of all requests.

The system saves requests that you have approved with the status “approved”.

Note Note

Released requests can no longer be changed. However, it is possible to reject a request that was already released afterwards. To do so, choose Start of the navigation path Request Next navigation step Release End of the navigation path. On the next screen, enter Reject. From a technical point of view, there is no difference between a ‘rejected’ and a ‘not yet approved’ payment request; the field Released has an empty document header for both.

End of the note.

You can post approved requests from the cash desk.

Activities

In order to approve requests, from the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Public Sector Management Next navigation step Funds Management Next navigation step Posting Next navigation step Request Next navigation step Request Type (for example, Outgoing Payment Request) Next navigation step Release End of the navigation path.