Increase Budget from Revenues

Use

Using transaction FMMPRBB (Increase Budget from Revenues), you can calculate the budget amounts to be distributed and increase the budget from the revenues received.

With this transaction, you can increase the expenditures budget at any point.

However, the budget will not automatically be increased when you make a posting to a revenue posting address, even if you provide sufficient revenues according to an existing RIB rule. The budget will also not automatically be increased if the budget of an expenditure budget address, which is to receive additional budget through a RIB rule, does not contain sufficient funds to cover the posting of a budget consumption.

The budget is increased on the basis of the total revenue amounts that were updated at the time of the budget increase on the revenue posting addresses which contribute to a RIB rule. Individual revenue documents are not considered.

Prerequisites

  • You must create RIB rules with distribution procedure manually or automatically generate them with the help of a derivation strategy defined in RIB Customizing.

  • You must make the settings required for posting RIB documents in Funds Management Government Customizing, section Budget Control System (BCS). In particular, you have to maintain budget types for the RIB source process (RBBS) and RIB target process (RBBT) in the corresponding BCS budget type Customizing activity.

  • If you are working on a payment basis (because of the update profile specified) and you have stipulated in the RIB rule maintenance that the budget is not increased until the incoming payment is received, you must run the RFFMS200 program before increasing the budget, unless you work with the new General Ledger in FI with online payment update in FI (in which case this step is obsolete). RFFMS200 converts the line items in Funds Management from the status "invoice" to the status "payment". For more information on program RFFMS200, see the program documentation.

Procedure

  1. Run the Increase Budget by Revenues program ( FMMPRBB ) in the Tools section of the BCS main menu. Note that this program is only executed for RIB rules with distribution procedure. For more information, see the program documentation.

  2. Enter the FM area, the budget category to be used for the increase, and the fiscal year. The budget version is fixed to the active version, in general this is budget version 0.

  3. Next, enter selection criteria for RIB objects by selecting specific funds or funds centers, in this way restricting the sources of revenues and the targets for receiving expenditure budget. Using the Multiple Selection button, you access the FM account assignment selection screen, in which you can enter further search data. You can also use a predefined variant for selection.

  4. Under Document Settings , you must specify the document type and date, as well as the posting date, the source and target budget types, and the source and target periods. Under Additional Data , you can enter further information, such as the person responsible or a standard text to be used.

  5. Finally, under Processing Options , you can specify whether you want to carry out a test run, create a detailed list, or use grouping settings, which enable you to bundle FM account assignments in the same budget documents. You can use the indicator Test Run to choose between the following two processing options:

    • Monitor for possible budget increase : If you check Test run , the program does not create budget documents that increase the budget. Instead, you receive a log showing all the documents where a budget increase is possible. This allows you to monitor potential increases and to decide whether to manually perform these increases by posting budget documents with the process “Revenues Increasing the Budget” in the Budgeting Workbench (transaction FMBB).

    • Automatic budget increase : If you do not check Test run , the budget is increased in line with the amounts determined for the budget addresses concerned. Budget documents (“RIB documents”) are now generated automatically.

  6. Run the program. The results are displayed in the output list.

Result

In the output list, you can see the number of posted budget documents containing the amounts that increase the budget, as well as any warning and error messages issued. To see individual error messages, click on Message log .