Example: Earmarked Funds Document with Specific Tolerance Limit

The following diagram illustrates how availability control reacts when a tolerance limit (checking point) in a tolerance profile has been reached (and exceeded) after a posting transaction, such as the posting of an earmarked funds document.

The example illustrates how a created earmarked funds document is processed further by the system if availability control is active when the budget is exceeded, according to the tolerance limit specified in the tolerance profile. Before the earmarked funds document is saved to the database, availability control is called in the background at the time of saving .

  1. The earmarked funds documentdebits FM account assignment A with a commitment. In the account assignment derivation of availability control, FM account assignment A is assigned to availability control object A in the ledger for payment budget.

  2. The posting value for the earmarked funds document is updated as a consumed amount for control object A and checked against the consumable budget.

To what extent availability control reacts to this updated posting data depends on the settings in the tolerance profile, in this case, the settings of activity group 10. To keep the example simple, only one tolerance limit is defined for activity group 10, which is reached here at consumption/usage rate 90%.

In this example, the tolerance limit is exceeded when a further earmarked funds document is posted. This triggers the following system reactions defined for this tolerance limit:

  1. The processor who wants to post the earmarked funds document receives a warning message indicating that the total consumption has already reached (and exceeded) 90% of the consumable budget .

    Note Note

    If a warning message is issued, the system allows the posting to be made. However, if an error message is issued, the system rejects the earmarked funds document posting.

    End of the note.

  2. The funds center manager is informed about the usage rate of more than 90% via SAPoffice (Business Workplace). This manager receives an email at the time that the processor who received the warning message posted the earmarked funds document .