Year-Dependent Master Data
Use
Since Release ISPS 4.01A, you can process commitment items and funds centers and their hierarchical relationships year-dependently. By default, the component
Funds Management
is installed with year-independent master data
.
If you want to change to year-dependent master data, you must activate it in Customizing.
The basic advantage of working with year-dependent rather year-independent master data is that you can adjust the master data for a particular year to suit your requirements. Organizational changes that you represent in the system using the commitment item and funds center hierarchies can be represented in a fiscal year and do not have any effect of previous fiscal years.
Integration
Year-dependent master data can only be configured with certain Funds Management functions. Some of the functions that you can use for year-independent master data cannot be used with year-dependent master data.
The following table compares the functions permitted when you are using year-dependent master data with those allowed for year-independent master data:
Function |
Year-Independent Master Data |
Year-Dependent Master Data |
|
|---|---|---|---|
Multi-Year Budget Execution |
YES |
NO |
|
Budget Structures (former budgeting) |
Year-independent budget structure |
YES |
NO |
Year-dependent budget structure |
YES |
YES |
|
Budget Structures (Budget Control System) |
Year-independent budget structure |
NO |
NO |
Year-dependent budget structure |
YES |
YES |
|
Defining the Budget Structure Using Commitment Item Groups |
YES |
NO |
|
Budget Control System |
YES |
YES |
|
Former Budgeting |
Overall Budget |
YES |
NO |
Annual budget |
YES |
YES |
|
CO assignment |
Year-independent |
YES |
NO (see note) |
Year-dependent |
YES |
YES |
|
Note
When year-dependent master data is activated, the year-dependent CO assignment is activated automatically. Although it is also possible to change the CO assignment to year-independent again, it is not recommended that you work with a combination of year-dependent master data and year-independent CO account assignment.
Prerequisites
Conversion to year-dependent master data
If you have previously been productively using year-independent master data in Funds Management, you must make a number of adjustments to facilitate the conversion to year-dependent data. Activation program RFFMMDACT leads you through this process. On the one hand, the program checks whether a conversion is actually possible and, on the other hand, it informs you which changes you must make to the master data, in order to be able to change to year-dependent master data.
New installation
If you are installing the component Funds Management for the first time, no major adjustments are required for the conversion to year-dependent master data, if you execute activation program RFMMDACT immediately after installing the SAP system. The program will then change from the standard setting (year-independent master data) to year-dependent master data processing.
Caution
For the long-term planning of your organization, you should note that, once you have converted to year-dependent processing, it is no longer possible to change back to year-independent master data.
Features
The following section offers an overview of the programs that you must use or are helpful for year-based master data processing.
Activation program RFFMMDACT
You require the activation program only once for the conversion to year-dependent processing. The program carries out a number of checks and activates year-dependent processing for funds centers and commitment items one after the other.
The program run consists of three phases:
First, a check is carried out to see whether the existing budget data and the existing budget structure meet the requirements for a conversion and, if necessary, it establishes which adjustments you must make.
When you activate funds centers, the hierarchy variant allocated to the year-independent fiscal year
0000
is assigned to any fiscal years in which budget has already been assigned. NoteNote that the hierarchy variants assigned to a fiscal year can only be removed again under certain conditions. For more information, see Changing Hierarchy Variants in the Fiscal Year .
End of the note.When you activate commitment items, the commitment items of variant
000
are automatically copied into any fiscal years where budget has already been assigned.
You execute the activation program in the Customizing of
Funds Management Government,
under
Master data
Year-dependent master data
Activate year-dependent master data
.
For more information, see the program documentation by selecting
(program documentation).
Copy programs for commitment items
Copy programs support in transferring commitment items and their hierarchy relationships to another FM area/fiscal year. You can then make the necessary adjustments to the commitment items in the new FM area/fiscal year. You use this program regularly during the fiscal year change.
For more information, see Copying Commitment Items .
Copy programs for funds centers and hierarchy variants
Other copy programs support the transfer of funds center data to another FM area/fiscal year in the same way as copying commitment items is supported. Due to the fact that hierarchy variants are year-independent, you only use these programs if organizational changes make the definition of a new hierarchy variant necessary. If this is not the case, you should assign an existing hierarchy variant for the new fiscal year.
For more information, see Copying Funds Centers .
Copy program for the budget structure
Copy program BPCARRY0 helps you to generate a budget structure in the new fiscal year. The budget structure valid before the target year is used as a reference. Consequently, you can make the necessary adjustments to the budget structure for the new fiscal year.
You execute the program, under
Accounting
Public Sector Management
Funds Management
Master Data
Budget Structure
Former Budgeting
Transfer from Previous Year.
For more information, see the program documentation by selecting
(program documentation).
See also: