Use

Budget deficits can arise if budget from a revenue increasing the budget (RIB) was already used, but this revenue was undone by postings in Financial accounting; e.g. by undoing reconciliations, reversals, reverse postings or credit memos on the revenue side.

The budget deficit results from the comparison of distributable budget and assigned budget. If the assigned value is larger than the distributable value the difference amount is displayed as budget deficit (negative available value).

Budget deficits can also result from budget updates (such as returns or transfers) in Funds Management provided that the update was carried out with budget from revenues increasing the budget, but the revenue has been undone. In this case the budget can become negative.

Example: Budget deficit by reversal

The assigned value is larger than the distributable value by 200 and is correspondingly displayed as budget deficit.

Features

Listing of all expenditure FM account assignments with budget deficits.

Activities

To list budget deficits choose  Accounting Public Sector Management Funds Management Information System Totals Records Cover Eligibility (Former Budgeting) Revenues Increasing the Budget Distribution Proced. Budget Deficits with Expenditures .

The respective amount for the budget deficits is displayed marked red. In order to avoid budget inconsistencies you should check which accounting transactions cause budget deficits and if desired which manual budget transfers cause the budget deficit to be closed.

If a budget deficit is caused by an undoing facility for example, this can only happen if the budget increase takes place in accordance with the Customizing settings at the time of the payment - you do not have to execute any further activities. The budget deficit only exists until it is closed by the correct assignment of payment to invoice.