FM Account Assignment Elements Relevant to Migration
Use
Some attributes of FM account assignment elements that were relevant in Former Budgeting are no longer used by BCS. On the other hand, BCS uses new attributes to characterize certain budgeting settings. These are explained below.
Fund
For the FM account assignment element “fund”, there are the following differences between FB and BCS:
Budget profile – the budget profile is not used by BCS. Nevertheless, if you migrate your budgeting data, the settings for availability control (annual or overall budget specification) used in Former Budgeting should be consistent with the budget scope defined in BCS.
Output format – In BCS Customizing, you can specify the number of decimals that you want to use by going to the Implementation Guide for
Public Sector Management
Budgeting
Budget Entry
Budget Entry Documents
Specify Editing Options for Budget Amounts
.
Time frame – There is no predefined time frame for BCS budgeting. Nevertheless, you can only change budget data according to status management in Transaction FMBOSTAT,
Assign Status to a Version
(main menu path Public Sector Management
Funds Management
Status Management
). Note that BCS only deals with period values (annual values must be distributed over the periods or assigned to one specific period), and that overall budgeting is also supported to a certain extent (see below “Fund Type”).
Distribution key – a default distribution key can be defined on the BWB layout level (Implementation Guide
Public Sector Management
Funds Management Government
Budget Control System (BCS)
BCS Budgeting
Budget Entry
Budget Entry Documents
Document Definition
Define Layout for Budgeting Workbench
). The layout you specify here is independent of the FM area and fund used.
Availability control – For standard ledgers, AVC is checked according to BCS settings (consumable budget type, release, overall budgeting). For additional ledgers, you can determine which budget values you want to include, using AVC filters or the default BCS budget values.
Automatic release – In BCS, you can activate the automatic release function in the following ways:
Via the document type: You can select the processes that are relevant for the automatic release in the Implementation Guide of
Public Sector Management
Funds Management Government
Budget Control System (BCS)
BCS Budgeting
Budget Entry
Budget Entry Documents
Document Definition
Define Document Types
Via the fund or fund type (Implementation Guide
Public Sector Management
Funds Management Government
Budget Control System (BCS)
Basics Settings
Definition of Budget Data
Budget Releases
Define Release Scenario per Fund / Fund Type
). Note that all budget updates are automatically reproduced on the release side.
Fund Type – the fund type is a key field for several Customizing settings in BCS (for example, release, consumable budget types, etc). These settings can also be defined per fund.
Please note that the fund type is mandatory if you want to use overall (and not year-based) budgeting. You defined the budget scope for BCS in Customizing for the fund type. The default time frame for checks is the fiscal year. If you activate overall budgeting at the FM area level (Implementation Guide
Public Sector Management
Funds Management Government
Basic Settings
Activate Multi-Year Budget Execution
), the default for all funds should be set at “overall” also.
CautionIf you are using the fund “BLANK”, meaning an undefined fund, or if you do not use funds at all in your organization, the relevant FB settings (budget profile, budget scope), are those defined on the FM area level. Since migration is carried out per fund, you should either run the migration for all funds (without selection) or explicitly for the fund “BLANK”.
End of the caution.
FundsCenter
BCS does not consider the funds center hierarchy during the budgeting process. This means that there is no distribution or totaling function. However, you can use funds center hierarchies for reporting purposes.
Commitment Items
For commitment items, the following differences exist between FB and BCS:
Negative budget – Former Budgeting does not allow negative budget on an account assignment, unless this indicator has explicitly been set. BCS always allows negative budget in the default, without considering this indicator. If you do not want to permit negative budget, you should create a specific consistency check rule containing the corresponding FM account assignment elements (“budget addresses”) and assign it to the relevant library.
Hierarchy data – BCS does not consider the commitment item hierarchy during the budgeting process. The same restrictions apply as for the funds center hierarchy.
GLA indicators – The following indicators are specific to German Local Authorities and are not considered by BCS:
NCBUD – No commitment budget
SNROL – Usage type in collective budget administration
SNTYP – Collective budget administration category
GKFLG – Relevant to total costs
UBFLG – Do not overwrite data when copying to version 0
POTYP – Commitment item category. The value “4”(net vote budgeting) is not considered
DRUCK – Specific reporting settings
Functional Area
No specific settings for BCS budgeting need to be considered.