Close Open Commitment

Your organization may need to close open commitments (for example, purchase orders) for a fiscal year. You can use the program Closing Operations: Close Open Items (RFFMCCLS) to close open commitment items before the commitment carryforward and return non-consumed amounts to the budget.

Resetting the workflow for earmarked funds and value adjustments

If you use the Workflow: Earmarked Funds and Fund Transfers , it may be necessary to reset the workflow for open earmarked funds and value adjustments in your organization (for example, for Spanish government agencies). This is done as follows:

Amount adjustment of earmarked funds documents/document chains

Your organization may need to (for example, in the Spanish scenario of commitment carryforward with document chains) reset the open amounts of not completely reduced earmarked funds to zero before the commitment carryforward in accordance with the value category.

Derivation Strategy for Reassignment

The commitment carryforward uses the derivation strategy assigned to your FM area for the reassignment. For more information, see Derivation Strategy for Reassignment with Closing Operations .

Budget for Commitments

Budget already assigned in the old fiscal year is released again by the commitment carryforward. If the commitment carried forward does not debit the budget of the new fiscal year, you can carry forward the released Budget for Commitments into the new fiscal year.

Commitment Carryforward by Entry Date

You can use the Commitment Carryforward Entry Date (RFFMCCFD) to carry forward open commitment to the new fiscal year during the expiry month.

Use this program after the commitment carryforward has been carried out and the new fiscal year has been opened, but before the old fiscal year is closed. During this period, documents can still be posted and changed in the old year. If you execute this program for the period that has been cancelled since its last execution, purchase requisitions, purchase orders, earmarked funds and accounting documents posted in this period are selected and processed.

The closing operations in the Funds Management feeder components should be closed because changes to original documents made by the system are not automatically supported in Funds Management.

Parked accounting documents should be reversed because these may have already consumed budget but are not included in the commitment carryforward. You can delete parked documents with program Closing Operations: Close Open Items (RFFMCCLS).

Note that you can only execute a budget carryforward if you have specified in the Funds Management Government Customizing, in the default settings for the year-end operations, that budget carryforwards are allowed. For more information, see Customizing for Funds Management Government, section Enter Default Settings. You can use the Monitor Closing Operations RFFMCFM1 report to obtain an overview of the current Customizing settings.

If you are working on a payment basis, you must convert the line items from the invoice status to the payment status by using the Payment Selection (RFFMS200) program. For more information, see Payment Selection and the program documentation.

If you are using the function Revenues Increasing the Budget (distribution procedure), you must use the corresponding program to execute the budget increase. For more information, see Execute Budget Increase . Provided that you are using the Budget Control System (BCS), you can find more information under Revenues Increasing the Budget .

Closing Operations: Carry Forward Open Items (RFFMCCF1)

Closing Operations: Carry Forward Open Items (Chains) (RFFMCCF1_CHAIN)

You can use this program to carry forward document chains that consist of linked commitment document items (for example, earmarked funds and invoice or purchase requisition and purchase order) in accordance with different processing types. By using a processing type, you can determine which open and consumed amounts of the document items in the chain should be carried forward. If you want to carry forward commitment with document chains, you must activate this in the Customizing of Funds Management under Define Basic Settings for Commitment Carryforward .

Selecting the Receiver Account Assignment Manually

You can assign several receiver account assignments to a sender account assignment in the derivation strategy for account assignment determination for the commitment carryforward. You can then select one of the receiver account assignments assigned in a dialog step when carrying forward commitment.

Approval Procedure

The commitment carryforward can run through a one-level or two-level approval procedure. If the approval procedure is activated in Customizing, the commitment carryforward programs (RFFMCCF1 and RFFMCCF1_CHAIN) do not execute the carryforward directly, they only select the documents for the carryforward. For the actual carryforward, the program Approve Open Items for Carryforward (RFFMCCf_APPROVE) is available which you can use to reject or approve the carryforward of selected documents.

You can use the functions of SAP Business Workflow for the approval procedure. For more information about which settings you have to define for the workflow, see Customizing for Funds Management Government under Role Definition Approval Procedure for Commitment Carryforward .

You can use adjustable message 094 of message class FICUSTOM to control that selected and unapproved documents for change of fiscal year activities can neither be referenced nor changed. For more information about adjustable messages, see Customizing for Funds Management Government under  Basic Settings Change Message Control .