Background documentationReorganization Plan

 

A reorganization plan with plan type 002 (FM Reassignment) establishes the link between the reassignment during a fiscal year change in Funds Management (FM) and new General Ledger Accounting. A fiscal year change in FM with reassignment is not possible for scenario 1 without a reorganization plan that is valid (open) for the respective FI area and fiscal year.

In the reorganization plan, you use object type FM Document with FI Reference to represent in new General Ledger Accounting the reassignment of line items within FM. Note the following for this:

  • Technically speaking, only the FI items that have been flagged as relevant to revenues or expenses by an attribute of the commitment item are updated in Funds Management. These are generally the expense items, revenue items, or tax line items.

  • During the FM fiscal year change, only these items in FM are carried forward to the next year and reassigned if necessary.

  • If an account assignment that has been split and updated in new General Ledger Accounting is reassigned during the FM fiscal year change, the system uses the FI document reference (field KNBELNR) first to determine all additional FI line items that exist in new General Ledger Accounting and that are related to the FI line item reassigned in FM, and then to reassign the relevant document splitting information automatically.

  • The system collects all the items (that are reassigned in FM plus those that it found in FI using the FI document reference) in the reorganization plan, which it uses to control the transfer postings of balance sheet accounts.

  • The expense and revenue accounts are not transferred in FI.

    For more information, see Object Type: FM Documents with FI Reference.

  • In addition, you can also optionally use the reorganization plan to control the reassignment of fixed assets (object type Fixed Asset).

    For more information, see Object Type: Fixed Asset.

Structure

The following attributes describe a reorganization plan:

  • Reorganization Plan Type

  • Reorganization Date

  • Hierarchy Version and Object Types

  • Restrictions

Reorganization Plan Type

The reorganization plan type for an FM reassignment in the fiscal year change is FM Reassignment (002).

Reorganization Date

The reorganization date is the first day of the new fiscal year.

Example Example

Your fiscal year is the same as the calendar year, and you want to carry forward open commitments in Funds Management from 2010 to 2011. The reorganization date is therefore January 1, 2011.

End of the example.
Hierarchy Version and Object Types

You can use the hierarchy version to define the object types that you want to consider during the FM reassignment. Two object types are available:

  • FM Documents with FI Reference (mandatory)

  • Fixed Assets (optional)

Both object types are contained in the standard hierarchy. You have the option of removing the fixed assets.

For more information about object types, see Object Type: FM Document with FI Reference and Object Type: Fixed Asset.

Restrictions

You use restrictions in the reorganization plan to specify which organizational units and which objects are affected by the reorganization. There are two kinds of restriction:

  • General restrictions

  • Specific restrictions

General Restrictions

The general restrictions are valid for the entire reorganization plan, that is, for all object types. You have already defined the FI area when you created the plan.

It is defined in the assignment table which objects are included in the reorganization and how the affected account assignments are split, merged, or renamed. The assignments are usually made automatically using the fiscal year change transactions in Funds Management. In this way, when an account assignment that has been split and updated in new General Ledger Accounting is reassigned in the FM fiscal year change, both the old and the new assignments are retained here automatically. This is true for all objects for which there is an account assignment change. You can also add items manually or make assignments by uploading to / downloading from Microsoft Excel.

When you create the reorganization plan, you can use the Account Assignment Elements Are Handled Together checkbox on the Basic Data tab page to specify whether you want the account assignment elements to be treated as an account assignment combination in the reorganization plan or whether you want each account assignment element to be considered individually.

Note Note

Note that this automatically leads to a larger set of hits for the objects that the reorganization tool looks for in accordance with the assignment table.

End of the note.

With the standard settings, the account assignment elements are considered individually because this improves system performance.

Specific Restrictions

Here, you can define restrictions that serve as selection conditions when the object list is generated for the corresponding object type. Currently, you can only make a restriction for the object type "Fixed Asset".