Reorganizing Master Data

Use

This description is intended for customers who use Funds Management in the standard system.The Procedure for Reorganizing is different for German Government customers. This description is only relevant for you if your organization uses former budgeting as the budgeting tool.

You are using a funds center hierarchy and commitment item hierarchy. Budget and assigned values have already been posted on the relevant FM account assignments. Your organization requires changes to be made to this master data hierarchy.Such reorganization is prevented by SAP as soon as postings have occurred on the account assignments.

However, the following illustrates a procedure which does allow you to reorganize master data (delete or reassign).

Caution Caution

Fundamentally however, it is not possible to reorganize as soon as budget texts has been entered on the relevant account assignments (Status: Release EA-PS 2.0).

End of the caution.

Prerequisites

Prerequisites for reassigning funds centers and commitment items:

  • You have deactivated error messages FICUSTOM150 (for funds centers) and FICUSTOM151.

  • There are no parked documents

Prerequisites for deleting funds centers and commitment items:

  • No budget values have been posted

  • There are no parked documents

  • No consumed records have been posted

  • No budget texts have been saved

    Note Note

    Posted budget values, parked documents or assigned values can be transferred or reversed before a master record is deleted. However, this is not possible for budget texts. As soon as a budget text has been entered in a master record, it is no longer possible to delete it.

    End of the note.

Process Flow

  1. Change the parked documents either as posted budget values or reverse the parked documents.

  2. Deactivate the message control for messages FICUSTOM150 and 151 in the Customizing of Funds Management, under Start of the navigation path Basic Settings Next navigation step Change Message Control End of the navigation path .

  3. If you work with a budget structure, you must remove all FM account assignments flagged as budget objects.

  4. Reorganize the relevant master data:

    1. Change the fund center hierarchy in the menu of Funds Management, under Start of the navigation path Master Data Next navigation step Account Assignment Elements Next navigation step Funds Center Next navigation step Hierarchy Next navigation step Maintain. End of the navigation path

    2. Change the commitment item hierarchy in the menu of Funds Management, under Start of the navigation path Master Data Next navigation step Account Assignment Elements Next navigation step Commitment Item Next navigation step Hierarchy Next navigation step Change Standard Hierarchy. End of the navigation path

    3. You delete the master record on funds centers/commitment items in the Customizing of Funds Management, under Start of the navigation path Master Data Next navigation step Delete Master Data End of the navigation path .

  5. Flag the relevant FM account assignments as budget objects in the budget structure maintenance.

  6. Start the program Reconstruct Budget Values and program Reconstruct Assigned Values in the menu of Funds Management, under Start of the navigation path Budgeting Next navigation step Former Budgeting Next navigation step Tools Next navigation step Reconstruct Next navigation step Assigned End of the navigation path and Budget.

    If you work with revenues increasing the budget, you must also start program Reconstruct Additional Revenues (BPDIST06).

  7. Remove the deactivation of error messages FICUSTOM150 and 151 carried out in point 2.

Alternatively, you can cancel all budget values of the affected FM account assignments by using reversal documents. This does not require the deactivation of the error messages. For more information on this solution, see note 553664.

See also:

Changing the Budget Structure