Procedure documentationProcessing External Accounts

 

An external account represents an account that you have with a business partner, such as your clearing partner. An external account is identified uniquely by the company code and its short description.

  • The master data of an external account comprises the following data:

    • General Data

      In the Clearing Account Data, you enter the following data:

      • Counterparty

        Here you enter the business partner with whom you have the clearing account. The business partner could be, for example, the clearing house or the member performing the clearing.

        The business partner that you enter here must have the role Counterparty.

      • External Account ID

        The external account ID is the number with which the account is managed with your counterparty.

      • Product Type

        Assign a product type (with product category 690) to the clearing account.

      • General Valuation Class

    • Payment Data

      Here you enter the payment data for the flows that appear on this account.

      You can enter data for a specific currency, time, and update type.

      You enter the following data:

      • House bank

      • Account

      • Payment activity

      • Payer/Payee

      • Partner Bank

      • Payment method

      • Payment method supplement

      • Payment Request checkbox

      • Same Direction checkbox

      • Individual Payment checkbox

      • Determination of Grouping Definition

      • Repetitive Code

    • User Data

      In the user data, you see when the master data of the external account was created and by whom, as well as when the last changes were made and by whom.

After you have created master data for an external account, you can manually enter the account statements for an external account or upload them from an Excel file. You do this in the activity Start of the navigation path Transaction Manager Next navigation step External Accounts Next navigation step External Account Statement Next navigation step Process External Account Statement End of the navigation path.

Prerequisites

  • You need to have made the Customizing settings for the external accounts.

  • You need to create your counterparty (with whom you have your clearing account) as a business partner and assign the role Counterparty to this business partner.

Procedure

Choose Start of the navigation path External Accounts Next navigation step Master Data Next navigation step Process External Account End of the navigation path and perform one of the following functions:

Function

Procedure

Comments

Create

  1. Choose Create.

  2. Enter the company code. In the External Account field, enter a short description not exceeding 10 characters.

    The system automatically assigns the account type 001 Clearing Account to the external account.

    Now choose Create or enter an existing external account as a template and choose Copy.

  3. The Create External Account screen appears.

  4. Save the data.

  5. Save your entries.

Change

  1. Choose an external account from the hierarchy on the left-hand side of the screen.

  2. The data of the account is displayed on the right-hand side of the screen.

  3. Choose "Change".

  4. Make any necessary changes and save your entries.

Display

  1. Choose an external account from the hierarchy on the left-hand side of the screen.

  2. The data of the account is displayed on the right-hand side of the screen.

Delete

  1. Choose an external account from the hierarchy on the left-hand side of the screen.

  2. The data of the account is displayed on the right-hand side of the screen.

  3. Choose Delete.

You can only delete an external account if no external account statement has yet been entered for that account.

Result

The external account has now been created, and you can enter account statements for it and assign the clearing account to a financial transaction that is relevant for clearing.

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