Procedure documentationDestroying Master Data for the Public Sector Using HRCDEPS

 

You can use the archiving object HR: Master Data PS (HRCDEPS) to destroy master data for the public sector. This data is to be regarded as personal data in terms of data privacy. Therefore, for data privacy reasons, it may be necessary to destroy this data after a defined retention period has been reached.

This archiving object, which is divided into archiving subobjects, destroys data from the following infotypes:

Infotype

Description

Archiving Subobject

0051

CF/SPI data

VBL_ZVE_DATEN

0118

Child allowance

KINDERGELDDATEN

0119

Definition of child allowance (pre 1996)

0232

Child allowance D

0265

Special regulations

SONDERREGELUNGEN

0271

Statistics

STATISTIKEN

0320

Official housing

UNTERKUNFT_VERPFLEGUNG

0321

Employee accommodations

0330

Non-monetary remuneration

0329

Sideline job

NEBENTAETIGKEIT

0368

Rehabilitants

REHABILITANDEN

0593

Rehabilitants

0592

Public sector - foreign service

AUSLAND_OEFFENTLICHER_DIENST

0595

Family-related bonuses

FAMILIENZUSCHLAEGE

0745

ZfA notifications in the public sector

MELDUNGEN_ZFA_OED

Note Note

The archiving object also destroys dependent data. To display a complete overview of the relevant database tables, choose DB Tables in archive administration (transaction SARA).

End of the note.

When data is destroyed successfully, the system generates a destruction log (infotype 0283) and modifies the payroll status (infotype 0003).

Caution Caution

Ensure that you only destroy data records for infotype 0118 that are more than five years old. This is the only way to calculate the child allowance statistics correctly.

End of the caution.

Prerequisites

You are familiar with the basics of data destruction and have made the following settings:

  • You have activated Information Lifecycle Management (ILM).

  • You are familiar with the functions for ILM policies and rules and have defined the retention rules for the archiving object.

For more information, see Destruction of Data in HR.

Procedure

  1. Familiarize yourself with the characteristics of this archiving object.

    For more information, see Characteristics of HRCDEPS.

  2. Create a preprocessing variant for the archiving object.

    For more information, see Creating a Preprocessing Variant for HRCDEPS.

  3. Create a write variant for the archiving object.

    For more information, see Creating a Write Variant for HRCDEPS.

  4. Familiarize yourself with the available enhancements that exist for this archiving object.

    For more information, see Enhancements for HRCDEPS.