Holiday Buying/Selling
Use
In Great Britain , it is common practice for full-time employees to receive a minimum of 20 days holiday each year, and additional public holidays. In most cases, organisations offer more than 20 days and may increase the number of days according to years of service up to a definable maximum level.
Within
Flexible Benefits for Great Britain
(GB FlexBens), you can offer your eligible employees a
holiday plan, to buy or sell a proportion of their holiday entitlement within a definable maximum number of days.
As an organisation, you provide standard holiday entitlement which is maintained in Customising. This standard entitlement is pre-enroled as a standard benefitin GB FlexBens before employees make their selections during annual (open) enrolment.
For more information on pre-enrolment, see:
Benefits Administrator Enrolment Transaction HRFBN0001
Integration
Holiday plans are integrated with the infotypes
Absence Quotas
(2006) and
Miscellaneous Plans
(0377).
Prerequisites
As an organisation implementing GB FlexBens, you must maintain the employee's holiday quota in the infotype
Absence Quotas
(2006) before enrolment takes place in the system.
An employee's individual absence entitlement is based on your customising settings. Usually, there are two types of time units for absence quota: by day or by hour. If the employee's absence quota time unit is by day (maintained in infotype 2006), he or she can only buy or sell holiday in days and vice versa.
Before setting up holiday plan enrolment for your employees, you must also define any limitations for holiday buying and selling in Customising, such as:
Maximum number of holidays the employee can buy
Maximum number of holidays the employee can sell
Maximum value of holiday quota the employee is entitled to
Minimum value of holiday quota the employee is entitled to
Customising for holiday buying/selling is carried out in the Implementation Guide (IMG), under:
BenefitsAdministration
Plans
HolidayPlans (FLEX).
To implement holiday buying/selling as part of GB FlexBens, the holiday year in your organisation must be aligned to your benefits year. For example, if your benefits year runs from 01 April – 31 March, the holiday year must also be defined as 01 April – 31 March.
BSGRPHolidayBuying/Selling Limitation Grouping
You must also configure feature
BSGRP
to define holiday buying/selling limitation groupings according to employees' attributes. The return value determines the appropriate limitation for an employee in a holiday plan, as defined in the IMG Customising view:
Define Limitations for Holiday Buying/Selling (FLEX)
(V_T74_FBN05).
Features
Enrolment ofHolidayBuying/Selling Plans
Following pre-enrolment of standard and core benefits by the Benefits Administrator (which will include basic holiday entitlement), eligible employees are able to enrol holiday plan options during annual (open enrolment) using Employee Self-Service.
After your employees have completed annual (open) enrolment, their leave quota in infotype 2006 is updated, and their chosen holiday buying/selling plan option will be saved automatically in infotype 0377.
In some cases, in order to keep the original leave quota, the Benefits Administrator can maintain a “dummy” quota type with the same quota number as the original leave quota before the annual enrolment period commences. This “dummy” quota will not be used by the GB FlexBens system, but only as a reference for the employee.
HolidayRemaining/Holiday Carried Forward
Holiday entitlement carried forward from the previous year or remaining at the end of the benefits year must be handled outside of the GB FlexBens system.
Business Add-Ins (BAdIs) and User Exits forHolidayPlan
The existing international benefits user exits
PBEN0003
,
PBEN0006
and
PBEN0008
can be used to determine:
- The time unit for full-time and part-time employees' leave quotas
- The cost calculation formula for employees' holiday quotas
For more information, see the Benefits Administration IMG, under:
Toolset
User Exits GB for Holiday Plan (FLEX)
.
In addition, specific Business Add-Ins (BAdIs) have been developed for customising GB FlexBens benefits plan. For more details, see the Benefits Administration IMG, under:
Toolset
Business Add-Ins for GB FlexBens (FLEX)
.