Function documentationInternal Order Settlement to One Receiver

 

You settle the costs collected on an internal order to one cost center, one G/L account, or one business process using one settlement cost element.

Caution Caution

If you have entered a general settlement rule for an internal order, you cannot use the kind of order settlement described here.

End of the caution.

Prerequisites

In the settlement parameters, you need to assign a settlement profile to the internal order. As you cannot maintain settlement parameters when you settle to one receiver, you can store the settlement profile in the order type. Otherwise, you need to create the internal order with the help of a reference order, which has a settlement profile assigned to it.

Before you can settle an order, it must have a status that allows the Settlement business transaction. If you posted revenues to internal orders, you cannot settle them to cost centers.

Features

Note Note

The system always uses the document type "SA" during settlement to one receiver. If you wish to use another type of document for your order settlement, use the more comprehensive settlement.

You can find more information on more comprehensive settlement in the SAP Library under Start of the navigation path Financials Next navigation step CO Controlling Next navigation step Internal Orders Next navigation step Settlement End of the navigation path

End of the note.

Receiver

Settlement Cost Element

Credit for the Order

Debit

Settlement Type

Cost Center

Category 21 (internal settlement

Under the settlement cost element

Takes place on the cost center under the settlement cost element

Settlement is made by period: The system always only calculates the cost from the period specified during settlement.

G/L account

Category 22 (external settlement)

Under the settlement cost element

Takes place on the G/L account

The system executes a cumulative settlement of all the costs incurred on the internal order (up to, and including the settlement period).

To execute settlement by period, you must settle the order in each period.

Activities

  • To enter the settlement receiver and the settlement cost element, choose the Period-end closing tab page in the internal order master data. Then, in the Settlement to one receiver group box, enter the settlement cost element and the receiver for the costs collected on the order. When you settle the internal order, the system automatically creates the corresponding settlement rule and hides the Settlement Rule pushbutton.

  • To settle internal orders, choose:

    • Individual processing

      You use individual processing to control the settlement of individual internal orders.

    • Collective processing

      Collective processing is normally used as part of period-end closing to trigger background processing. This is when you want to process a large number of internal orders.

    • Line item apportionment

      You only require line apportionment for capital-investment measures. You can find more information on line item apportionment for capital-investment measures in the SAP Library.

Collective Processing

In the initial screen for collective processing, make the following entries:

  • Selection variant

  • Parameters

  • Processing

To select internal orders, enter a selection variant. You can refer to order master data fields when making a selection.

You can define selection variants in Customizing for Controlling under Start of the navigation path Internal Orders Next navigation step Order Master Data Next navigation step Selection and Collective Processing Next navigation step Define Selection Variants End of the navigation path, or by choosing SelVariant

Note Note

These selection variants are also used in other collective processing procedures, for example, in overhead calculation for internal orders

End of the note.

Internal order settlement, powered by SAP HANA, uses only the most important selection criteria thus simplifying and accelerating the settlement process. Only orders with a status that allows settlement are selected. Orders that do not have the required status are no longer listed in the log.

If you need additional selection criteria, you can still use the previous transaction for actual settlement of internal orders.

You can find more information on the Parameter and Processing Control group boxes, in Carrying Out Settlement, located in the SAP Library under Start of the navigation path Financials Next navigation step CO Controlling Next navigation step Internal Orders Next navigation step Settlement End of the navigation path