Accounting: Accounts Payable/Accounts Receivable

Use

Grantor Management (GM-GTR) provides a Financial Execution Interface (FEI) to the Accounts Payable (FI-AP)/Accounts Receivable (FI-AR) feature.

The graphic below illustrates the relevant document flow.

Document Flow: AP/AR

This graphic is explained in the accompanying text.

Integration

Once an agreement/claim item achieves the status “Released”, creation of a Grantor (FI-CA) billing document is triggered in the ERP system. When the billing document item document has been created in ERP, this information is transferred toCRM. The billing document number is displayed in the transaction history section of the agreement/claim.

Prerequisites

Before using the features described below, you need to carry out the following Customizing:

Standard FI-GL configuration
Standard FI-AP configuration
Standard FI-AR configuration
GM- GTR -specific customizing:
- The notification for the Cleared Item Documents to theCRMsystem can be scheduled under Public Sector Management Grants Management Grantor Management Integration Integration with Accounts Receivable and Accounts Payable Prepare Integration .
- The payment lock key and the document types can be defined in Customizing under Public Sector Management Grants Management Grantor Management Integration Integration with Accounts Receivable and Accounts Payable Define Invoicing Parameters .
- The number range for the billing documents can be defined in Customizing under Public Sector Management Grants Management Grantor Management Integration Integration with Accounts Receivable and Accounts Payable Maintain Number Range Interval forGTRBilling Documents .
- If Funds Management (FM) is not active, creation of invoicing documents per fiscal year instead of by due date can be activated (thereby reducing the number of invoicing documents created) in Customizing by choosing Public Sector Management Grants Management Grantor Management Integration Integration with Accounts Receivable and Accounts Payable Define Invoicing Parameters .

Features

Billing

This GM-GTRbilling document can be displayed from the menu by choosing Start of the navigation path Accounting Next navigation step Public Sector Management Grants Management Grantor Management Display AP/AR Billing Documents End of the navigation path (transaction GTRBILL_DISP).

If the amount of an agreement/claim is changed and the GM- GTR billing document is not invoiced, a new GM- GTR billing document is created and the old GM- GTR billing document is marked as obsolete. Only the latest GM- GTR billing document is considered for the invoicing

This graphic is explained in the accompanying text.

If the GM- GTR billing document is still invoiced, a new adjustment GM- GTR billing document is created and the adjustment Information is stored on the document header. During invoicing a new invoicing document, referencing the predecessor invoicing document, is created.

This graphic is explained in the accompanying text.

Invoicing (creation of open items)

The GM-GTRbilling document must be invoiced with the transaction GTRINV_S (Individual Grantor Invoicing). Access this from the menu by choosing Start of the navigation path Accounting Next navigation step Public Sector Management Grants Management Grantor Management Display AP/AR Invoicing Run. End of the navigation path

After an open item document has successfully been created in ERP, this information is transferred toCRM. The open item document number is displayed in the transaction history section and the open item (ERP) amount in the agreement/claim is adapted.

If the Multiple Payment Recipients scenario is active, the GM-GTRbilling document must be invoiced with the transaction FMCAGTRINV_S (PSCDSingle Invoicing Run (Multiple BP Recipients)) or FMCAGTRINV_M (PSCDMass Invoicing Run (Multiple BP Recipients)). Access this from the menu by choosing Start of the navigation path Accounting Next navigation step Public Sector Management Grants Management Grantor Management Integration with Public Sector Collections and Disbursements (PSCD)àPSCDSingle Invoicing Run (Multiple BP Recipients)or Accounting Public Sector Management Grants Management Grantor Management Integration with Public Sector Collections and Disbursements (PSCD)àPSCDMass Invoicing Run (Multiple BP Recipients) End of the navigation path .

After an open item document has been successfully created in ERP, this information must be transferred to CRM . You do this by scheduling the reporting RFGTR_NOTIFICATION.

Note Note

The invoicing function Automatic Account Maintenance is not supported from GM- GTR .

End of the note.

Payment (clearing of open items)

After a cleared item document has successfully been created in ERP, you can schedule the reportRFGTRFIDOC_ANALYZE can be scheduled for sending theinformation toCRM. After this report has run, the clearing document number is displayed in the transaction history section and the open item (ERP) amount and the cleared item (ERP) amount in the agreement/claim is adapted.

See the Accounts Payable and Accounts Receivable documentation for more information.