Working with the GM-GTE Accrual Engine

Prerequisites

You have made the required customizing settings.

Procedure

The steps to be followed in using the GM-GTE accrual engine are in the Easy Access menu. To access them, choose Start of the navigation path Accounting Next navigation step Public Sector Management Next navigation step Grants Management Next navigation step Grantee Management Next navigation step Grants Management-Specific Postings Next navigation step Grants Management Accrual Engine End of the navigation path .

Then proceed as follows:

  1. Choose Transfer GM Data to Accrual Engine , and carry out the steps there as follows:

    1. First, set the accrual method to be used. You can do this per either billing rule or grant.

      • If you choose the billing rule option, enter the following in the maintenance view:

        • Billing rule

        • Company code

        • Accounting principle

        • Accrual type

        • Accrual method

      • If you choose the grant option, enter the following in the maintenance view:

        • Grant

        • Company code

        • Accounting principle

        • Accrual type

        • Accrual method

          Save your entries on completion.

    2. Next, transfer the actual data to the accrual engine using the Transfer Grants to Accrual Engine program in the same section of the menu.

  2. After you complete the transfer, you can run the Calculate and Post Accruals Program .

    You can display the results as a list or in the application log. There is also a test run option and a function you can use to display a log of all accrual runs made.

  3. The Information System subnode includes two reports where you can view the processing results, by total value or line item.

  4. It may be necessary to make some corrections to your accrual engine processing. To make them, choose the Corrections subnode and run the programs listed there if and as appropriate.

    • Reverse Periodic Accrual Runs

      It is not normally necessary to reverse accrual postings because provisions are calculated again during the next posting run. However, you may discover errors in your postings before then, in which case you can run this program to remove them.

    • Reconcile Accrual Engine with Accounting

    • Transfer Accrual Engine Documents to Accounting

      It is not normally necessary to transfer documents manually because the Accrual Engine documents created are transferred to Accounting automatically when accruals are posted.

      However, you must use this program to make the manual transfer if any of the following applies:

      • In the Customizing activity Define Customer Settings for Components , you have defined that Accrual Engine documents are not to be transferred to Accounting automatically.

      • Automatic transfer of the Accrual Engine document has failed.

      • The Accrual Engine document was created during transfer of legacy data, and, in legacy data transfer customizing, the Allow Transfer to Accounting flag was set at the time of the legacy data transfer.

Result

When you have run the above programs as appropriate, accrual processing using the GM-GTE accrual engine is complete. You can view some of the results in the offered reports by returning to the Grants Management Accrual Engine menu and choosing Information System . Then select the report you require.