GM-GTE Customizing: Actual and Commitment Update

Purpose

Data from other application components, such as Financials (FI), Controlling (CO), Funds Management (FM) and Materials Management (MM), is frequently updated in Grantee Management (GM-GTE). It is necessary for you to configure the GM-GTE solution to process this data correctly.

To enable you to do this, GM-GTE Customizing includes the following types of program:

  • Reconciliation programs

    You can use these to:

    • Automatically and subsequently copy postings that are relevant for GM-GTE to the GM-GTE component, if you implement GM-GTE after other components.

    • Correct existing data in GM-GTE

  • Reconstruction programs

    You can use these to:

    • Delete wrongly posted data first

    • Then repost data to GM-GTE from another module

Process Flow

  • To access the reconciliation and reconstruction programs, go to GM-GTE Customizing and choose Start of the navigation path Actual and Commitment Update Next navigation step Tools End of the navigation path . The online documentation for each of the programs contains instructions on what you must do to execute the program.

  • Reconciliation Programs

  • You can execute any or all of the reconciliation programs. The order in which you do so does not matter.

  • Reconciliation of Purchase Requisitions in GM

    Use this step to reconcile the commitment data in GM-GTE for the purchase requisitions from MM.

  • Reconciliation of Purchase Orders in GM

    Use this step to reconcile the commitment data in GM-GTE for the purchase orders from MM.

  • Reconciliation of Earmarked Funds in GM

    Use this step to reconcile the commitment data in GM-GTE for the earmarked funds from FM.

  • Reconciliation of Controlling Documents in GM

    Use this step to reconcile CO documents in GM-GTE.

  • Reconciliation of Parked FI Documents in GM

    Use this step to reconcile the commitment date in GM-GTE for parked documents from Financial Accounting (FI).

  • Reconstruction Programs

  • Delete GM Actual Line Items

    Use this step to delete data in GM-GTE that originated from FI. You must do this if the data is defective. If you intend to run the program for transferring FI data to GM-GTE (see below), you must run this step first.

  • Transfer FI Documents to GM Ledger

    In this step, you can transfer FI data to GM-GTE.

Result

The data in the GM-GTE ledger from FI , CO , FM, and MM is correct.