Process documentationGeneration of Settlement Rules

 

Manual settlement rule maintenance especially for complex project hierarchy structures is very time-consuming and brings with it the risk of inconsistencies. The system uses automatic generation to create the settlement rule and parameters, in accordance with the strategy defined in Customizing. You should generate the settlement rules periodically, as part of period-end closing.

Prerequisites

You must define the strategy for automatic settlement rule generation in the WBS element using the Project System Customizing.

You must also define a strategy in the project profile you are using.

Automatic settlement rule generation is not available for capital-investment projects. However, WBS elements that are used only for the depreciation simulation (that is, they are not assigned to a capital investment measure) are included.

If you want to regenerate settlement rules that have already been inherited, you must first implement the GET_TEMPLATE method of the WBS_SETTLEMENT_RULE Business Add-In. Otherwise the system does not pass on the changed settlement rule to the WBS elements that have already inherited a settlement rule.

Process

  1. To generate settlement rules automatically, choose Logistics or Start of the navigation path Accounting Next navigation step Project System Next navigation step Controlling Next navigation step Period-End Closing Next navigation step Individual Functions Next navigation step Settlement Rule End of the navigation path.

    In addition there is a SAP HANA based generation of settlement rules available. SAP HANA, uses only the most important selection criteria thus simplifying and accelerating the settlement process. If you need additional selection criteria, you can still use the previous transaction for generation of settlement rules.

    The SAP HANA based generation of settlement rules is available using Start of the navigation path Accounting Next navigation step Investment management Next navigation step Internal Orders/Investment Projects Next navigation step Period-End Closing Next navigation step Single Functions Next navigation step Settlement Next navigation step Hana based generation of settlement rules End of the navigation path.

  2. Using the project profile, the system determines which strategy to use for automatic rule generation. In line with the strategy, the system generates:

    • The settlement profile for the WBS element

      This determines, for example, which receivers are allowed for settlement

    • The results analysis key in the WBS element control data

      This stipulates how valuation and results analysis take place.

    • The settlement rule for the WBS element

      In the settlement rule, you stipulate the apportionment rules and settlement parameters. The system generates the actual settlement rule.

    • Characteristic derivation for settlement to profitability segments

    As a rule, the system generates a periodic settlement of 100% to the receiver entered in the strategy. You can stipulate the following account assignment categories in the strategy.

    • Settlement to profitability segment

    • Settlement to the responsible cost center

    • Settlement to the requesting cost center

    • Adopting the settlement rule from the superior object

    • No settlement

  3. For settlement to profitability segments, the system determines the characteristics per the derivation rule defined in the Profitability Analysis (CO-PA) IMG as follows:

    • From the master data for the assigned sales order (if there is one)

    • From the WBS element

    When determining the profitability segment for the account assignment, the system runs the standard derivation, including the customer enhancements in Profitability Analysis.

Result

Depending on the process control settings, the system outputs either a simple log or a detailed list. The system generates the settlement rule and its parameters in the object master data.

You can use a user status to forbid later changes to a settlement rule by automatic settlement rule generation.

You can change the rule generated automatically later in the project master data.