Creating the Annual Budget

Use

The annual budget of a condominium owners' association is similar to cost element planning at the level of the settlement unit.

The following functions are available with the annual budget:

  • Entering plan costs on cost collectors (using settlement units)

  • Copying and adjusting actual data or other plan versions

  • Perform assessment adjustments based on this data

You can display the values in the Information System in one of two ways:

  • As planning for the current fiscal year as a whole and by rental object

  • As values compared to COA settlement

Prerequisites

You made settings in Customizing for Flexible Real Estate Management (RE-FX) . Choose Start of the navigation path Third-Party Management Next navigation step Annual Budget Next navigation step Specify Cost Elements to Be Planned for Annual Budget. End of the navigation path

Procedure

  1. In the COA company code, on the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Flexible Real Estate Management Next navigation step Third-Party Management Next navigation step Annual Budget Next navigation step Edit Annual Budget End of the navigation path .

  2. Enter the mandate company code. Enter any other limitations on the company code or settlement unit.

  3. In the Key Date field, enter the key date, for which you want the system to determine the costs of cost collectors for the settlement units.

  4. Enter the plan version. This plan version forms the basis for the data you want to create or change.

  5. Enter the following in the Activity field:

    • If you want to create a new annual budget or change an existing one, choose Create/Change Data .

    • If you want to display an existing annual budget, choose Display Data .

  6. You can limit the selection using cost elements.

  7. Run the program.

    The display or processing screen for the annual budget appears. There you can see the costs (to be entered) of the settlement unit, broken down by cost element.

  8. Enter the costs and revenue in the Amount column.

  9. If you have plan or actual values from the prior year, then you can transfer these by choosing Comparison Values .

  10. If you choose plan or actual values with revaluation, then you can multiply these plan values by a factor you choose.

    Example Example

    You want to copy the actual value from the previous year as the new planned value, but with an increase of five percent. Then enter 1.05 in the Factor field.

    End of the example.

  11. Save your entries .

Result

You created an annual budget.

Now you can adjust assessments based on this data.