Creating Positions

Prerequisites

You create positions whenever you want to add new positions to an organizational structure. You use this function to select the organizational unit to which you want to assign one or more positions. Simple Maintenance lets you create several positions at once.

It is best to create positions by copying jobs. Choose the job which forms the basis of the position and create a position name using the name of the job. The position secretary in the marketing department will be derived from the job secretary. This procedure offers two clear advantages, the system:

Automatically creates a relationship between the job and the positions.

This is relationship A/B 007.
Assigns newly created positions to the organizational unit in use.

This is relationship A/B 003.

Procedure

If you are working with staff assignments for a particular organizational unit, select Edit Create Positions from the Change Staff Assignments screen (If you double click on the correct organizational unit, the Change Organizational Structure screen will appear).

The Create Positions dialog box appears.
If you are working with staff assignments for the entire organizational structure, select the organizational unit where the new position should be assigned.
Choose Edit Create Positions.

The Create Positions dialog box appears.
In the Describing job field, select the job to be copied.

Note

If a suitable job does not exist, you can create a new job by choosing Create Job.
In the Position field, enter data as required.
Save your entries.

Note

If the position assignment is inappropriate that is, some or all of the positions should be assigned to other organizational units you can easily re-assign the positions using the move feature. (This is only possible from the Change Staff Assignment screen).

Note

You can also create positions using the Change Position Hierarchy screen following the above procedure.