Working with Material Receipts

A material receipt item lists an increase in stock. The receipt of materials is recorded as it is delivered, ensuring that the delivery corresponds to what was planned from the vendor.

Use SAP Inventory Manager to track material receipts based on purchase orders and production orders. You can also enter materials received that do not correspond to an inventory order document.

Navigate to the receipts screen by tapping on the Inbound icon on the main Landing Page. The Receipts tab is the first main tab on the Inbound screen. The main receipts list is a list of all receipts currently saved on the client. Each record in the list represents one receipt.

From the main receipt list screen, you can:

  • Add a new receipt to the list, if an order document is not available to reference. You can add external material receipts without a purchase order or external material receipts without a production order.

  • Download a purchase order

  • Download a production order

  • Download an ASN (Download Inbound on the Action menu)

  • Download an STO

  • View the receipt details and access associated purchase orders and product orders

  • Clear one or more receipts from the list

Purchase Orders and Production Orders

Purchase order documents contain details about material requested from either vendors or storage locations. Production order documents contain details about material that exists in specific storage locations.

With purchase orders and product orders, you can receive or return material. To log material receipts, retrieve the purchase orders (POs) or the product orders from the SAP Inventory Manager server.

After the purchase order or production order documents are downloaded, you can mark material within those documents as received.

Once received, you can return an item or add a serial number. If a material is serialized in the SAP ERP system, you can add additional items, with serial numbers, to an order. If an item is serialized, you can edit the serial number, if necessary.

Advanced Shipping Notification (ASN)

Advanced shipping notifications (ASNs), also known as vendor confirmations, are key documents in the collaboration between suppliers and customers. A supplier uses an ASN to inform a customer that he or she has sent a delivery to the customer. The ASN informs the customer which products and quantities are in transit and the expected arrival time of delivery. An ASN can be a loading or transport confirmation, an order acknowledgment, or a shipping notification.

Order and shipping confirmations are important components to ensure punctual delivery of consumables to customers. A form of confirmation in purchasing is inbound delivery, which is created from an incoming shipping notification. The shipping notification from the vendor is a confirmation to the purchasing organization of a delivery date for a certain quantity of ordered materials. A shipping notification could also be the date of performance of ordered services.

Two activities supported with ASN in SAP Inventory Manager include:
  • Download and view ASN details on a mobile device
  • Perform goods receipt of materials through ASN

Material Receipts When Warehouse Manager is Enabled

Material receipts are supported when warehouse manager is enabled. Material receipts are also supported for consignment stock.